Position Details
Position Information
| Requisition Number |
S4436P |
| Home Org Name |
Professional & Continuing Edu-Other |
| Division Name |
Assoc Prov & VP for Outreach |
| Position Title |
Coordinator, Business/Administrative Services |
| Job Class Code |
DB04A/B |
| Appointment Status |
Full-time |
| Part-time FTE |
|
| Limited Term |
No |
| Limited Term Length |
|
| Job Summary |
The Associate Provost and Vice President for University Outreach | Professional and Continuing Education division is hiring for a
Business/Administrative Services Coordinator I/II position.
This role will provide advanced and non standard administrative, financial, clerical support duties with minimal to no supervision to the online certification unit within the Office of Professional and Continuing Education. |
| Essential Functions |
Essential functions:
- Complex administrative responsibilities without supervision
- Track budgets and run funding authorizations for the Military Spouse Career Advancement Accounts, Army Credentialing program; Emergency Management Program , and Private Pay Certificates
- Be a liaison to outside vendors, DOD Personnel, students, and university departments for all programs listed above
- Prepare written and oral communication to students and curriculum providers
- Maintain a filing system to support the programs
- Prepare and process forms related to the programs;
- Greet and hold telephone conversations with curriculum providers and students on a variety of nonstandard issues;
- Assist the Assistant Director with Dispute Resolution
- Enter grades and register students in the registration system
- Prepare certificates and mail to students
- Work in both the internal registration system and the DOD registration system portal to create and maintain the database
- Advise students on dispute policies and advocate for students with regards to type of certificate and the process for enrollment
- Prepares business and financial reports for the unit
- Serve as the backup for collections reporting and payroll
|
| Why Work at Auburn? |
Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle! |
Minimum Qualifications
| Minimum Qualifications |
- High school diploma or equivalent.
- 4 years experience in an administrative and financial support service.
|
Minimum Skills, License, and Certifications
| Minimum Skills and Abilities |
- Excellent written and interpersonal communication skills.
- A strong appreciation and understanding of customer service.
- Able to simultaneously manage multiple projects and deadlines.
- Possess strong computer skills in Microsoft applications and databases.
- Positive team oriented attitude.
|
| Minimum Technology Skills |
Microsoft applications and databases |
| Minimum License and Certifications |
|
Desired Qualifications
| Desired Qualifications |
- Experience working with Aceware Student Manager Software or a similar registration database system.
- Experience with the Military Spouse Career Advancement Accounts.
|
Posting Detail Information
| Salary Range |
$35,570- $58,700 |
| Job Category |
Administrative |
| Working Hours if Non-Traditional |
|
| City position is located in: |
Auburn |
| State position is located: |
Alabama |
| List any hazardous conditions or physical demands required by this position |
None |
| Posting Date |
05/07/2025 |
| Closing Date |
05/27/2025 |
| Equal Opportunity Compliance Statement |
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (
EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their
website to learn more. |
| Special Instructions to Applicants |
Please utilize the attachment feature of our online employment site and attach the following: cover letter, resume and professional references. Only complete application materials will be accepted for review. |
| Quick Link for Internal Postings |
https://www.auemployment.com/postings/53277 |
|
Auburn
$35,570- $58,700
May 07, 2025