New

Contract Specialist II

Mass General Brigham (Enterprise Services)
United States, Massachusetts, Somerville
399 Revolution Drive (Show on map)
May 08, 2025
Manage a large volume of agreements consisting of primarily outgoing subawards and confidentiality agreements along with incoming foundation awards, industry awards, , clinical trial agreements, clinical research support agreements, amendments and data use agreements Draft outgoing subawards and clinical site agreements flowing down terms and conditions from a sponsor Perform review and negotiation of terms and conditions for templated incoming subawards, confidentiality agreements, data use agreements, industry agreements, clinical trial agreements, clinical research support agreements, amendments and foundation awards, working with Agreement Associates and Team Managers for execution Process standard agreements that do not require institutional signature With guidance from the Agreement Associates, draft outgoing subawards and clinical site agreements flowing down terms and conditions from a sponsor Initiate and follow through on financial and conflict of interest policy vetting of international collaborators Field inquiries and communicate institutional policy, procedure and documentation requirements as they apply to the contracts they're processing Interface with sponsors, principal investigators, and their support staff Maintain regular outreach to sponsors and collaborators to follow up on contract status to ensure timely review and execution of agreements Establish and maintain electronic records pertaining to contract actions and statuses in compliance with institutional and sponsor policies Assist in the creation of and maintenance of an electronic library of contracts through Insight, inputting statuses and supporting documentation where appropriate Maintain active communication with investigators, department administrators, sponsors and agency officials with regard to research contracts throughout the contract lifecycle Support and assist with the processing of large-scale projects with multiple outgoing agreements and multi-center clinical site agreements Identify any problematic language that may require negotiation and/or input from other MGB offices such as Innovation, Office of General Counsel, and other MGB entities as needed Assist in the resolution of problems related to agreements they're processing, such as budgeting, compliance reporting, and internal escalations as needed Prepare final documents for execution upon review and approval by the appropriate Agreement Associate and circulate those documents for signature Upload final documents into Insight and distribute fully executed agreements to all relevant parties Responsible for timely contract execution, and appropriate escalation of stalled contract negotiation Work with other team members to review and update processes and guidance documents Run reports to measure and manage workflow effectively and efficiently Assist with the training of team members such as the Contract Specialist(s) and Grant Administrator(s), as applicable Expected to participate in special projects as necessary Assume additional responsibilities as assigned Education* Bachelor's Degree preferred Experience At least 3-5 years of experience in contracting, research administration, legal assisting/paralegal, or clinical research coordinator role. Law school or law school internships may be substituted for some experience. Knowledge, Skills, and Abilities Must possess ability to thrive in a busy, high-volume, fast-paced and deadline driven team environment. This position requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests Ability to work independently with minimal supervision Demonstrated ability to pay attention to detail and perform tasks with accuracy Proficiency in Microsoft Office Suite Excellent problem-solving skills Excellent verbal and written communication skills Strong organization and communication skills with a focus in customer service Working Conditions This position can be performed remotely in most U.S. states. Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.