New

Practice Supervisor, Cardiology- Needham/Newton/ Wellesley

Newton-Wellesley Hospital
United States, Massachusetts, Newton
2014 Washington Street (Show on map)
May 08, 2025
We are seeking a full-time 40-hour Practice Supervisor to support our Needham, Wellesley and Chestnut Hill office to oversee the operations of the practices and supervise our team of Nurses, Medical Assistants, and front desk staff. This position is onsite Monday through Friday from 7:30 - 4:00pm. Our Cardiology team consists of 13 MDs, 9 APP, and approximately approximately 25 staff members both clinical and non-clinical that this team member would be supervising in partnership with the senior operations manager, but we are a growing team as we are currently expanding our cardiology offices! We are a close-knit team who have a strong passion for patient care and a cohesive culture! Responsibilities: Provides assistance to the office staff to ensure the practice runs smoothly for both physicians and patients. Responsible for recruiting, hiring, evaluating, training, and developing support staff. Supervises the daily operation of the office including helping staff establish deadlines for work assignment and completion, and monitoring work status and progress. Provides day-to-day facility and administrative management and oversight for the site, monitoring the physical environment and calling in appropriate resources to address problems with telephones, lighting, electrical, telephone and other facility systems. Participates in the assessment and management of operational functions including patient scheduling, wait times, staff coverage, ancillary tests and follow up appointments, phone systems, transcription services and volume issues. Monitors/coordinates managed care/billing function including referral process, insurance verification, registration, cash collection, encounter forms and billing Manages expenses, maintains an internal purchase order system for supplies and equipment Ensures proper bookings, updating and revising clinicians' schedules, and monitoring session utilization. *Performs other duties as assigned by Practice Manager and must be willing to take on additional responsibilities and provide assistance in all areas needed. Complies with all policies and standards Education High School Diploma or Equivalent required and Associate's Degree Health Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in administrative roles, preferably in a healthcare setting 3-5 years required and Experience in a supervisory or leadership role 1-2 years preferred Knowledge, Skills and Abilities - Proficient in the use of office productivity software, such as Microsoft Office (Word, Excel, PowerPoint) and email systems. - Strong organizational and time management skills, with the ability to multitask and prioritize workload effectively. - Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. - Attention to detail and accuracy in completing administrative tasks. - Knowledge of privacy and confidentiality regulations, such as HIPAA. When hiring, we take a people-first approach.The ideal candidate is someone who wants longevity in their career and to be part of our team to serve the patients of our community. We look for candidates with a passion for patient care and strong leadership skills to manage our team members and day to day operations. Newton-Wellesley Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.