Administrative Clerk

This position provides administrative support for D323 Supplier Quality Inspection & Supplier Quality Spec Prog Spt.

Specific job functions include:

Monitoring of departmental commitment status and close-out
• Electronic archiving (scanning) & filing (MS Access)
• Data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G)
• Preparation & publication of various reports (MS Excel & MS Access)
• Managing departmental equipment & supply inventories (MS Excel)
• Assist with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word)
• Management of departmental continuous improvement databases (MS Access)
• Support manager(s) with weekly performance metrics as required
• Preparation of monthly business and technical presentations (MS PowerPoint)

Additionally, the position will support Admin efforts (charging DCI) to include, but not limited to, the following:

• Maintaining departmental personnel records
• Processing of new hires & employee severance's; updating dept org charts accordingly
• Scheduling meeting & publishing agendas & minutes (Lotus Notes)
• Monitoring & maintaining departmental training records (LMS / Plateau)
• Making travel arrangements, preparing visit requests & expense reports (Concur)
• Preparation & processing of computer requests / IT service requests & communication work orders (CSARs / CWOs)
• Preparation of supply orders & purchase requisitions as required
• Onboarding of department new hires
• Event planning to include coordinating conference rooms, refreshments, large meetings, etc.

Requirements:

• 5+ years of Administrative Assistant experience
• Proficient using Excel and the Microsoft Office Suite
• Must type 45 words per minute.
• High School Diploma, GED, or 2+ years of related technical experience
• Office administration experience
• Strong communication, organizational and interpersonal skills
• Must be available to work extended hours as business needs dictate
• Must be able to obtain and maintain a secret clearance.

Preferred:

• 2+ years Electric Boat experience is preferred
• Experience with EB's electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite, etc.) is preferred
• Post secondary education preferred
• BA in English or related degree is highly desired
• Familiarity with Electric Boat Writing Guide is desired

• Word Processing
• Strong Written and Verbal Communication including editing and proof reading and communicating with all levels of the organization
• Strong Organization and ability to plan and manage a high volume of work
• Time Management especially ability to manage schedules of self and others and meet deadlines to support business needs
• Ability to prioritize and organize work to ensure routine tasks are accomplished, while addressing emergent tasking items
• Attention to Detail
• Problem Solving and ability to resolve obstacles impeding progress
• Ability to work independently and complete tasks with minimal supervision
• Exceptional customer service skills
• Ability to effectively multi-task
• Good interpersonal and organizational skill
• Ability to work effectively in a team setting