Purchasing Coordinator

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Pediatrics

Under the supervision of the Finance Director responsible for all aspects of purchasing, facilities coordination and reconciliation of all documentation associated with these functions for the Department of Pediatrics. Processes low-value purchase orders, high value requisitions and other types of purchases as required. Maintains accurate records and documentation in support of all purchases. Responsible for reimbursements involving payment to vendors for miscellaneous expenditures or department events. Performs key entry (i.e., date, P.O./reference #, vendor name/payee, amount, etc.) of all expenditures to the department financial reports.

Required:

• Experience with processing both routine and complex payments and reimbursements.
• Proven organizational skills for independently managing all purchasing activities for a large academic research department.
• Demonstrated ability to prioritize workload involving multiple functions and to meet deadlines with minimal supervision or direction and to complete assignments in an environment with frequent Interruptions and distractions.
• Skill to organize a variety and large volume of complex documentation on a daily basis to maintain accurate and readily accessible purchase information/files.
• Sophisticated knowledge of Purchasing principles as well as State and Federal policy and regulation related to purchasing activities.
• Broad working knowledge of suppliers in order to obtain best prices and terms with vendors.
• Ability to interpret and apply administrative policies and procedures.
• Demonstrated ability to problem solve in a logical manner and to follow through to resolution.
• Must also be able to work independently utilizing good sound judgment.
• Effective oral, written, and interpersonal communication skills in order to conduct oneself in a courteous manner when interacting with supervisors, co-workers, faculty, students and guests of the department.
• Demonstrated ability to write or correspond effectively with proper grammar.
• Ability to establish and maintain cooperative working relationships with other department and campus staff, faculty, researchers, and vendors.
• Proficient computer skills and working knowledge and experience with Microsoft Word, Excel, e-mail, an internet browser, Adobe Acrobat and PDF files.
• Excellent typing, proofreading, and editing skills in order to perform on-line ordering and data entry.
• Ten keys by touch calculator skills in order to calculate order totals.
• Demonstrated ability to work as part of a team.

Preferred:

• Experience performing purchasing functions at UC, including knowledge of and familiarity with UC Purchasing guidelines.
• Working knowledge of UCIs on-line Purchasing/Accounting Link (PAL) system and the policies and procedures that go along with it.
• Ability to interpret and follow a variety of UCI policies and procedures for travel and other reimbursements.

Special Conditions:

• Must be willing to work occasional overtime to meet critical deadlines.May need to travel to purchase items for the department.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.