People & Culture Coordinator

Who We Are...

Since 1964, Industrial Air, Inc., a subsidiary of Limbach Holdings, Inc. company, has designed, manufactured, and installed turn-key systems of many types and sizes for numerous industries and applications.

We are committed to creating a culture of belonging for our employees, our We Care culture, and our industry as a whole.

Our vision is to create value for building owners targeting opportunities for long term relationships

Our purpose is to create great opportunities for people.

We carry out our vision and purpose through a commitment to our four core values...

• We Care
• We Act with Integrity
• We Are Innovative
• We Are Accountable

The Benefits & Perks...

• Base salary range of $47K - $52K
• Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
• HSA, FSA, and life insurance offerings.
• Maximize your professional development with our award-winning Learning & Engagement team.
• Engage in our "We Care" culture through our ERGs, brought to you by EMBRACE.
• Career pathing flexibility and mobility.

Who You Are...

As People & Culture Coordinator, you will report directly to the People & Culture Manager, and be responsible for assisting the People & Culture department with a wide variety of clerical, administrative, and project-based tasks.

This Position...

Some examples of the work you might do includes:

• Performs general clerical duties, such as copying, gathering, organizing, and filing paperwork.
• Assumes an active role in major departmental projects and related company initiatives, including participating in the monthly Admin meetings.
• Updates various databases with confidential information to facilitate accurate records and reporting.
• Supports our P&C Corporate team to gather complete benefits paperwork.
• Creates and maintains compliant and complete personnel files.
• Audits internal documentation and files for compliance with Company policy and applicable law.
• Participates in the creation and improvement of Company policies and procedures.
• Assists the department with the escalation and resolution of employee inquiries.
• Processes employee change requests and additional related paperwork.
• Supports new hire process by arranging new hire office space, equipment, and ordering associated company merch.
• Tracks both exempt and non-exempt employee vacation hours in accordance with Company policies and procedures.
• Coordinates, attends and/or participates in departmental meetings and other Company events.
• Assists branch management with employee morale-building ideas and implementation.
• Facilitates and coordinates EMBRACE opportunities for the local team to get involved in the community, alongside identifying opportunities with the HR Business Partner and Regional Marketing Leader.
• Supports our Corporate Payroll Team, including internal and external payroll audits to ensure reporting accuracy.
• Oversees and processes temporary labor payroll to ensure accuracy and proper financial distribution.

What You Need...

• Associate's Degree in Human Resources or 2+ years equivalent experience working with HR, Payroll, Office Management.
• Intermediate level computer proficiency (Microsoft Office/Google products).
• Ability to effectively communicate (both verbally and in writing) with diverse audiences.
• Capable of prioritizing workload and handling numerous assignments simultaneously.
• Must be organized, attentive to detail, and able to work both independently and in a team environment.
• Ability to maintain strict confidentiality and exercise appropriate discretion.
• Ability to travel up to 10% of the time.

Preferred Qualifications:

• Working knowledge of benefits-related trends, practices, concepts, and laws.
• Comprehensive familiarity with standard payroll software and processes.
• Bilingual communication abilities (English/Spanish).

Conduct Standards:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
• Cultivates and promotes the "Hearts & Minds" safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

Work Environment:

• This position operates primarily in an office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, filing cabinets, mobile devices, and printers.

Physical Demands:

• In performing the duties of this job, the incumbent is regularly required to sit, stand, walk, talk, hear, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.