Accounts Payable Supervisor

About SCAN

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation's leading not-for-profit Medicare Advantage plans, serving more than 285,000 members in California, Arizona, Nevada, and Texas. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 40 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn; Facebook; and Twitter.

The Job

Responsible for supervising, maintaining, and processing Accounts Payable for all SCAN entities across multiple states in a timely manner.

You Will

• Oversees and manages the day-to-day Accounts Payable workflow to ensure timely and accurate processing of payables and related reporting.
• Creates and manages team schedules and directs the Accounts Payable team to ensure compliance with policies and provides guidance as appropriate to ensure employees understand their responsibilities and deliverables.
• Directs and monitors employee expense reimbursements to ensure policy adherence and timely disbursements and provides oversight and compliance of the employee credit card program.
• Accomplishes staff results by; communicating job expectations; planning, monitoring and appraising job results; evaluating performance and providing feedback; helping to resolve employee issues and disputes; initiating, coordinating, and enforcing systems, policies, and procedures; setting goals and performance deadlines that align with the company's vision; identifying and applying career advancement opportunities; training new hires.
• Maintains current knowledge of departmental updates, policy and procedures and informs staff timely.
• Performs supervisory responsibilities in accordance with GAAP standards.
• Monitors Oracle ERP system and Accounts Payable inbox to ensure that invoices and employee expenses are being entered, approved, and paid in a timely manner. Evaluates accounting Oracle ERP system and tests new system plug-ins, provides system testing assessment reports and support system implementation(s).
• Interacts and communicates effectively with all levels and vendors, escalating issues to manager and senior management when appropriate, to handle accounting issues efficiently.
• Support IT and other departments regarding accounts payable requirements.
• Identifies streamlining opportunities for quality improvement.
• Reviews and approves Oracle invoices within the Accounts Payable Supervisor threshold amount.
• Approves all payment selections for accuracy before payments are generated.
• Validates and approves check voids.
• Creates and maintains vendor files, tracks W-9s, sets up company accounts on ACH/EFT and/or credit card invoice payments.
• Completes the month end close process for the Accounts Payable module and runs month end reports, including coordination with the financial planning and analysis team to ensure unentered expenses are accrued.
• Reviews and validates the monthly Vendor Reconciliations.
• Manages the 1099 year-end process by monitoring accuracy throughout the year and coordinating with dependent internal finance units, for timely completion.
• Manages Sales/Use Tax for annual reporting
• Assist GL accounting team with Unclaimed Property requests and due diligence.
• Leads, coordinates, and contributes with the Accounts Payable team to complete internal and external audit deliverables, ad hoc reports and special projects as assigned.
• Works with auditors to ensure compliance, update corporate travel policy, and provide training to staff for reimbursement guidelines and systems.
• We seek Rebels who are curious about AI and its power to transform how we operate and serve our members.
• Actively support the achievement of SCAN's Vision and Goals.
• Other duties as assigned.

Your Qualifications

• Associate's degree or a comparable combination of education/experience and/or training will be considered equivalent.
• 5+ years of work experience in an Accounting and AP department
• 3+ years of lead/supervisory experience

What's in it for you?

• Base Pay Range: $64,000 - $91,520 (Annually)
• Work Mode: Mostly Remote
• An annual employee bonus program
• Robust Wellness Program
• Generous paid-time-off (PTO)
• 11 paid holidays per year, plus 1 additional floating holiday
• Excellent 401(k) Retirement Saving Plan with employer match
• Robust employee recognition program
• Tuition reimbursement
• An opportunity to become part of a team that makes a difference to our members and our community every day!

We're always looking for talented people to join our team! Qualified applicants are encouraged to apply now!

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.

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