Academic Program Coordinator

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• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
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POSITION SPECIFICS

The Department of Human Development and Family Studies (HDFS), in the College of Health and Human Development, is seeking an Academic Program Coordinator to join our staff. The successful candidate will serve as coordinator of the HDFS Graduate and Masters of Social Work (MSW) programs.

Responsibilities:

• Communicate with faculty, staff, advisers, parents, and students; respond to inquiries related to individual courses, degree requirements, or the overall academic program
• Prepare and maintain student files; monitor graduation requirements; assess and track degree audits and ensure accuracy of degree requirements
• Facilitate the process for reviewing requests and updating student course/program changes; process grade change forms, add, drop, and registration forms
• Collaborate with faculty and department leadership to forecast course/certificate enrollment; retrieve, compile, and analyze course data; assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks
• Communicate with students to promote program specific opportunities including workshops, organizations, internships, and career development opportunities;
• Prepare, review, and submit faculty senate petitions
• Plan and coordinate events including orientations, prospective student visits, open houses and other program events; arrange volunteer schedules for events
• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information
• Coordinate student rating surveys
• Coordinate and plan graduation receptions; assist with logistics including venues, invitations, and itineraries
• Provide back-up support to the Administrative Office Manager
• Manage day-to-day operations of the main reception area
• Order departmental and office supplies; request service for copiers and fax machines; order and organize scantron sheets for exams; maintain departmental mailboxes; distribute incoming mail; handle outgoing mail and UPS.
• Record Management Liaison for Policy, procedure and information between the University Records Management Program and HDFS

The final candidate will work independently on complex projects, and will have strong communications skills, interpersonal skills, excellent attention to detail, and the ability to manage deadlines.

Proficiency with Excel, Word and Outlook is required. Experience with student and financial information systems is preferred.

Schedule:

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Application Instructions:

To apply, all applicants must upload a cover letter and resume.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Additional information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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