Billing Coordinator

*Audit customer files in accordance with established procedures and produce timely client specific invoices for products and services within days to invoice metrics /productivity standards.
*Ensure veracity of pricing, labor hours, vendor invoices, products and services to price lists and contracts (where applicable) to begin the audit process.
*Upload and verify all change orders and proposals into GBMS.
*Create file folder and update Contract Status Report for the job as proposals are processed and uploaded.
*Verify NSD/EXPO/Logistics approvals. Make any labor cost moves that are necessary.
*Ensure approval signatures from both the Project Managers and Account Managers. Process DWO/Lost jobs.
*Verify all POs have been closed and if not, work with correct department to reach resolution.
*Verify all rates populate correctly.
*Verify all costs have been applied to the job in the correct location.
*Recalculate cost and revenue after every change.
*Resolve any bill rate/missing cost errors.
*Document and log any revenue opportunities and errors captured during the billing audit process and ensure approval is received for any price and/or service deviations .
*For contracted billing, route invoice draft and work with sales and operations to ensure that invoice draft is accurate and confirmed/approved. Interface with show site personnel, sales, clients, operations, other internal colleagues to compile accurate billing records and effectively solicit timely information for billing completeness.
*Reconcile the invoice to AR for balances due upon billing if client does not have credit terms.
*Create, maintain, complete and ensure full record keeping of client/exhibitor billing files in electronic form per company policy, for Sarbanes-Oxley compliance purposes and as directed.
*Perform duties in compliances with GES policies, procedures and regulations .
*Participate in Corporate initiatives related to major systems automation and process improvements.
*Develop/maintain professional relationships with your unit/team, Operations, Sales, Corporate, accounting and other departments.
*Perform other duties as assigned.

Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

• Competitive salaries
• 401K with company match
• Healthcare/vision/dental insurance
• Wellness benefits
• Career development program
• Employee assistance program
• Vacation time
• Community involvement opportunities
• Team activities

And much more...