Procurement Tech I - Ahtna Federal Holdings, LLC

Summary

This position is responsible for performing daily accounts payable and procurement functions, month-end procedures, and various procurement duties. The Procurement Technician ensures the proper approval and documentation of all purchase requests and high-volume, deadline-driven accounts payable invoicing. The successful candidate will be able to demonstrate an understanding of accounts payable and procurement functions, strong time management, and excellent communication skills.

The hourly range for this position is $19.33 - 22.81

Essential Duties and Responsibilities

• Set up vendors with knowledge of 1099-MISC IRS guidelines.
• Coordination and processing of all accounts payable, including reviewing incoming accounts payable invoices and statements for accuracy and proper authorization/approval.
• Assist in preparing control documents for use in reconciling payables and transactions.
• Process vendor/subcontractor invoices for payment by making comparisons to purchase orders/subcontracts, and material receiving reports to verify quantities, prices, payment terms, and freight charges within procurement thresholds.
• Code, purchase orders, subcontractor invoices, costs, quantities, and actual expenditures for input into a cost collection system.
• Correspond or communicate with vendors when necessary to correct or modify invoices received.
• Provide support on vendor account issues both internally and externally.
• Ensures all received payable invoices are entered in a timely manner or accrued to complete the monthly financial close.
• Organizes and scans invoices to properly maintain an orderly and accurate filing system.
• Coordinate delivery requirements with vendor and supervisor. Interface with PMs, accounting, and vendors to clarify invoice problems, prepare back charges, etc.
• Perform project-related research, development, and/or interpretation of data that need to be performed with little supervision or instruction.
• Assist with internal and external audits as they relate to accounts payable functions.
• Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Maintain vendor master files, including W-9.
• Perform any other duties as assigned by management.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• High School Graduate or General Education Degree (GED)
• Proficiency with MS Office, including Word, Excel, and Outlook
• Ability to analyze information, formulate decisions/recommendations, and bring closure to issues
• Strong attention to detail and the ability to multitask in a dynamic, fast-paced, high-volume environment.
• Solid knowledge of general office procedures and equipment.

Level I

• Zero to 1 (one) year of accounts payable and/or procurement-related experience

Preferred Qualifications

• Experience with computerized accounting software, i.e., Deltek/Costpoint
• Some college-level accounting coursework
• Willingness to work occasional overtime
• Experience and knowledge of Alaska Native cultures

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Physical Demands

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.

Work is performed in an office setting with the ability to speak and receive phone communications frequently. Work requires computer usage with strength, dexterity, coordination, and visual acuity to use a keyboard and video display terminal, and other office equipment. Moderate travel is required to shareholder communities, subsidiary offices, and other locations as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Generally, indoors. While outdoors may be subject to site conditions, changes in temperature, weather conditions, and noise levels. Office environment with frequent interruptions, high-paced atmosphere, and tendencies to have an extremely heavy workload.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. The employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this job has excluded marginal functions of the job that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities required to perform the essential duties and responsibilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an "at-will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.