Accounts Payable Specialist

Job Summary

Responsible for all aspects of accounts payable in a collaborative and team-focused environment. The role entails entering accounts payable invoices, processing weekly check runs, and managing forms such as 1099. The position also involves working with internal and external stakeholders to address invoice-related inquiries and secure necessary approvals for payment processing.

Essential Duties and Responsibilities

• Process invoices, ensuring accuracy of all components of the invoice prior to posting.
• Route invoices through the document management system for approval prior to processing.
• Maintain and administer the document management system
• Pay invoices accurately and timely while adhering to departmental and agency procedures.
• Assist with month-end expense accruals.
• Reconcile agency credit card transactions, working with cardholders to ensure all transactions are documented accurately and are appropriate for agency business.
• Post credit card transactions to the general ledger accurately and in accordance with the month-end close calendar.
• Initiate and post monthly ACH transactions for payments.
• Establish and maintain relationships with vendors.
• Maintain accurate vendor information in the Accounts Payable module of the general ledger system.
• Prepare and distribute accurate 1099 forms annually.
• Reconcile assigned balance sheet accounts on a routine basis as determined by Accounting management.
• Create and prepare accurate reports routinely and upon request.
• Assist in various audits as necessary.

Required Qualifications

• Associate's degree in Accounting or other business-related field or two years of relevant experience

• Meet all the employee requirements including references and criminal background check

Knowledge, Skills and Abilities

• Strong attention to detail with impeccable data-entry skills
• Highly organized
• Moderate to advanced Excel skills
• General knowledge of Microsoft Office products (Outlook, Word, Teams) and other business applications
• Working knowledge of basic bookkeeping and accounting

• Ability to handle information of a highly sensitive and confidential nature
• Communication - ability to provide information effectively with a diverse population - the persons we serve, supervisor, colleagues, and program partners in writing and oral communications.
• Technological Aptitude - Ability to use general technological skills throughout daily job i.e., Email, Internet, company specified systems.
• Managing Priorities/Deadlines - Ability to maintain schedules, meet deadlines and manage multiple activities.
• Problem-Solving Skills - Ability to think critically and be solution-oriented in a fast-paced environment and adapt to program changes and challenges.
• Adaptability - Ability to manage change, deal with situations as they arise and work independently or as part of a team.
• Teamwork - Ability to work as a team participate productively while also managing independent contributing duties and responsibilities.
• Motivation - Possess a commitment to the assigned job, mission and core values of the organization while also supporting a respectful and harmonious work setting.
• Professionalism - Ability to conduct oneself with a high level of integrity, ethics and boundaries.
• Multicultural Sensitivity - The role involves interacting directly with diverse populations. As such, the employee must demonstrate professionalism, cultural sensitivity, and strong interpersonal skills while representing the organization in a variety of settings.

PHYSICAL DEMANDS:

Must have the ability to stand, sit, reach, stoop, bend and walk. Must have the use of sensory skills required to effectively communicate and interact through email, telephone, and personal contact. Sensory skills include the ability to see, read, talk, hear, and handle objects. Must possess hand and finger dexterity required for use of keyboards. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

pm21

WORK ENVIRONMENT:

Work is performed in an office environment with low to medium noise levels and involves sitting for extended periods of time with the ability to move about at will.