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Lab Coordinator

Spectraforce Technologies
United States, Illinois, North Chicago
May 27, 2025
Position Title: Lab Coordinator Location: Lake County, IL, 60064 Work Schedule: 1st Shift \| Monday - Friday \| 40 Hours/Week Duration: 6+ Months (Potential for extention) Overview: The Lab Coordinator will support various laboratory equipment and operations functions across the R&D sites. This role acts as a central liaison between internal teams and external vendors, ensuring efficient execution of equipment selection, procurement, onboarding, service, calibration, repairs, and decommissioning. The role emphasizes cost-effective and quality-driven vendor service management tailored to lab operational needs. Key Responsibilities: Serve as the primary interface with vendors, OEMs, and internal service teams for lab equipment support needs. Assist R&D staff in selecting and purchasing lab equipment and related services. Provide administrative support throughout the full equipment lifecycle: onboarding, maintenance, repair coordination, and decommissioning. Act as liaison for on-site vendor service personnel. Manage incoming service requests and generate corresponding work orders. Process and track work orders and contracts using the IBM Maximo system, ensuring accurate documentation of equipment status, service activities, and ownership costs. Maintain warranty and service contract data within Maximo and internal Access databases. Coordinate service contract renewals and conduct benefit-cost analysis based on equipment history and service performance. Collaborate with department leadership to refine and improve equipment management processes. Qualifications: Associate's or Bachelor's Degree (preferred in Engineering or Science) or equivalent relevant experience. Understanding of basic regulatory compliance (GxP), laboratory safety standards, and industry practices. Minimum of 2+ years of experience with laboratory equipment, either as a lab analyst, technician, or equipment service provider. Strong verbal and written communication skills with the ability to work across multidisciplinary teams. Proficient in data entry, analysis, and reporting tools such as IBM Maximo, Cognos, and SAP. Strong attention to detail with excellent organizational and planning skills. Able to develop creative, independent solutions in a fast-paced environment. Self-motivated with a proactive, team-oriented attitude and a passion for continuous improvement.