Esports Program Coordinator (Part-Time, Temporary)

Working Title: Esports Program Coordinator (Part-Time, Temporary)

State Role Title: Media Specialist II

Position Type: Temporary

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: X-Labs

Department: 100640 - IT-4VA Initiative

Pay Rate: Hourly

Specify Range or Amount: $20

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 06/10/2025

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
* A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
* Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
* A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
* Holiday Breaks: The university is granted 12 holidays a year.
* Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

James Madison University X-Labs is seeking a part-time Esports Program Coordinator for its Esports program. JMU X-Labs is a fast-paced innovation hub that uniquely serves the entire JMU community and external partners through courses, research and creative practice, Esports, and work-based learning experiences. Learn more at https://www.jmu.edu/jmuxlabs.

The Part-Time Esports Program Coordinator will play a key role in managing and supporting James Madison University's Esports program, which serves approximately 50-100 competitive student players. This position is responsible for coordinating seasonal competition, managing team logistics, maintaining a supportive and inclusive environment, and overseeing operations in the Esports Arena.

Duties and Responsibilities:

The Esports Program Coordinator reports to JMU Director of Esports or JMU X-Labs Executive Director when Director of Esports is unavailable.

Responsibilities include:
* Register teams for appropriate Esports leagues and ensure compliance with all league rules and deadlines
* Coordinate player tryouts, monitor eligibility, and manage official team rosters
* Oversee matchday operations, including being present for all official games, Monday through Friday evenings during the season
* Supervise use of the Esports Arena, ensuring equipment readiness and technical functionality
* Maintain the Arena's cleanliness, organization, and scheduling for practices, matches, and events
* Troubleshoot hardware/software issues in collaboration with campus IT support
* Track and compile player data, match results, participation stats, and program metrics
* Communicate regularly with players, captains, and X-Labs leadership
* Foster a positive, inclusive, and team-oriented culture among student participants
* Support leadership development among student captains, establish weekly meetings with student captains
* Promote good sportsmanship, wellness, and academic balance within the Esports community
* Coordinate all aspects of team travel plans for tournament trips including budget

Qualifications:

* Prior experience or student leadership in collegiate Esports
* Knowledge of competitive Esports titles, leagues, and operations (e.g., Valorant, Rocket League, League of Legends, Overwatch, etc.)
* Strong organizational, communication, and time management skills
* Ability to work evenings 5pm-10pm Monday through Friday and weekends during competition seasons, including travel to on-site invitationals and competitions
* Experience with team coordination, event planning, or esports administration
* Basic IT troubleshooting skills and familiarity with gaming hardware/software
* Familiarity with esports broadcasting, social media management, and Discord administration
* Adaptability in a fast-paced environment
* Ability to work with people of varying skill levels
* Attention to detail
* Strong organizational capabilities
* Evidence of demonstrated commitment and contributions to Inclusive Excellence
* Commitment to the values espoused by JMU X-Labs

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

This position is for the 2025-2026 academic year. This is a part-time wage position working approximately 25 hours per week starting in mid-July 2025 through May 2026 with no benefits. Not to exceed 1000 hours per year.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.