F&B Administrative Assistant

Are you interested in taking your culinary career to new heights? With 7 dining outlets and an ever-expanding property, the sky is the limit for culinarians at Horseshoe Bay Resort! Our Line Cooks perform all methods of cookery, portion control, garnishing of dishes and follow recipes in accordance with standards set forth by Executive Chef. Follow direction of Resort Executive Chef, Managing Chef and/or Sous Chefs in maintaining the highest standards of food quality, taste and production.

Benefits

• Medical, Dental, Vision Insurance
• Paid vacation, paid Holidays
• 401k plan with employer match
• Long and short-term Disability
• Major Illness Insurance
• Accident Insurance
• Limited access to some resort amenities (Golf, etc)
• Retail and dining discounts
• Discounts at all Crescent Hotels & Resorts properties

The lake life is calling. Where genuine Texas Hospitality meets luxury, Horseshoe Bay Resort is nestled on the shores of beautiful Lake LBJ in the Central Texas Hill Country. We're on 17,000 acres with close proximity to Austin, multiple lakes, State Parks, and some of the best golf in the United States; it's an outdoor lover's dream. When you work in paradise, is it still called work?

No matter your career destination, we can help you get there!

With our commitment to Diversity, Equity, Inclusion, and Belonging, everyone can create their own success story at Horseshoe Bay Resort. Great benefits packages, competitive pay and scheduled reviews and raises, growth opportunity through our Manager in Training Program (MIT), and fun associate outings and events through the year are just a few of the MANY reasons to join our team. What are you waiting for?

Job Benefits

• Associate housing and shuttle service
• Weekly meal subsidies
• Golf and Amenity Privileges*
• Associate discounts
  
  
  
  • Retail and Dining at Horseshoe Bay Resort
  • Discounts at over 100 Crescent Hotels & Resorts properties throughout the country.
  
  
  
  

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans
• Critical Illness and Accident plans
• Associate Relief Fund

*Privileges based on occupancy and business levels

Definition:

The F&B Administrative Assistant provides vital support to the front-of-house (FOH) food and beverage teams across the Resort. This role ensures seamless administrative operations through oversight of hiring documentation, payroll and timekeeping management, ordering, inventory assistance, and other support duties vital to the department's daily function.

General Duties and Responsibilities:

• Collect, organize, and process all new hire documentation and onboarding paperwork for FOH staff, ensuring accuracy and timely submission to HR
• Maintain up-to-date staff rosters and distribute weekly FOH schedules in collaboration with department supervisors
• Oversee timekeeping and payroll administration in UltiPro (UKG); input time edits, resolve missed punches, and ensure accurate reporting
• Support FOH outlet ordering needs including china, glassware, silverware, printed materials, and office supplies; complete purchase orders and submit to accounting
• Maintain filing systems for personnel records, onboarding forms, schedules, and payroll reports
• Coordinate FOH-specific in-house team meetings upon request.
• Attend weekly F&B team meetings; take notes and distribute key information to FOH supervisors
• Collaborate with outlet managers to maintain departmental logs, onboarding checklists, and labor tracking.
• Assist in entering monthly inventory counts and maintaining ordering spreadsheets
• Follow up on F&B-related maintenance work orders following walk-throughs

Employment Standards:

• High school diploma or equivalent required; associate degree or relevant coursework preferred

• Prior experience in hospitality administration, front-of-house operations, or HR/payroll support strongly preferred
• Strong interpersonal and written communication skills; must be able to communicate professionally with staff at all levels
• Excellent organization and attention to detail; able to handle confidential employee data
• Proficient in Microsoft Office Suite, particularly Excel and Word; experience with UltiPro (UKG) and BirchStreet a plus
• Typing speed of 40+ wpm required; general administrative and office equipment knowledge (printer, scanner, fax)
• Neat, professional appearance and a collaborative, team-oriented approach
• Strong time management and ability to meet multiple deadlines

Physical & Mental Requirements:

• Must be able to sit and work at a desk for extended periods; occasional standing or walking required
• Regularly required to lift up to 10 lbs and occasionally up to 25 lbs
• Must be able to see, read, and interpret reports, spreadsheets, and forms with accuracy
• 
  
  
  
  • High school diploma or equivalent required; associate degree or relevant coursework preferredAbility to maintain professionalism in a fast-paced, team-driven hospitality environment
    

    Definition:

    The F&B Administrative Assistant provides vital support to the front-of-house (FOH) food and beverage teams across the Resort. This role ensures seamless administrative operations through oversight of hiring documentation, payroll and timekeeping management, ordering, inventory assistance, and other support duties vital to the department's daily function.

    General Duties and Responsibilities:

    
    
    
    
    • Collect, organize, and process all new hire documentation and onboarding paperwork for FOH staff, ensuring accuracy and timely submission to HR
    • Maintain up-to-date staff rosters and distribute weekly FOH schedules in collaboration with department supervisors
    • Oversee timekeeping and payroll administration in UltiPro (UKG); input time edits, resolve missed punches, and ensure accurate reporting
    • Support FOH outlet ordering needs including china, glassware, silverware, printed materials, and office supplies; complete purchase orders and submit to accounting
    • Maintain filing systems for personnel records, onboarding forms, schedules, and payroll reports
    • Coordinate FOH-specific in-house team meetings upon request.
    • Attend weekly F&B team meetings; take notes and distribute key information to FOH supervisors
    • Collaborate with outlet managers to maintain departmental logs, onboarding checklists, and labor tracking.
    • Assist in entering monthly inventory counts and maintaining ordering spreadsheets
    • Follow up on F&B-related maintenance work orders following walk-throughs
    
    
    
    

    Employment Standards:

    
    
  
  
  
  
  • Prior experience in hospitality administration, front-of-house operations, or HR/payroll support strongly preferred
  • Strong interpersonal and written communication skills; must be able to communicate professionally with staff at all levels
  • Excellent organization and attention to detail; able to handle confidential employee data
  • Proficient in Microsoft Office Suite, particularly Excel and Word; experience with UltiPro (UKG) and BirchStreet a plus
  • Typing speed of 40+ wpm required; general administrative and office equipment knowledge (printer, scanner, fax)
  • Neat, professional appearance and a collaborative, team-oriented approach
  • Strong time management and ability to meet multiple deadlines
  
  
  
  

  Physical & Mental Requirements:

  
  
  
  
  • Must be able to sit and work at a desk for extended periods; occasional standing or walking required
  • Regularly required to lift up to 10 lbs and occasionally up to 25 lbs
  • Must be able to see, read, and interpret reports, spreadsheets, and forms with accuracy
  • Ability to maintain professionalism in a fast-paced, team-driven hospitality environment