Crewing Coordinator

At US Ocean, our success is rooted in our people. Rise to the challenges of marine transportation and logistics.

Position Title: Crewing Coordinator

Reports To:Crewing Manager

Schedule: Monday through Friday business hours and additional as required

Location Based in Tampa, FL

Required Qualifications

Education: High School Degree or equivalent.

Experience: Minimum 3-5 years of relevant work experience

Languages: English

Traits: Analytical and problem-solving skills, strong time management skills, project management, and decision-making skills, ability to work well with others, strong interpersonal and communication skills, self-starter, proactive, flexible with work schedule, well organized, ability to travel as necessary for projects or meetings

Preferred Qualifications

Skills/Software

Excel, Word, and Outlook. Working experience with ABS Nautical Systems, Workday

Education: College degree. Experience in the maritime / shipping industry

Duties and Responsibilities:

Duties and responsibilities for this position include, but are not limited to, the following:

• Oversees the crewing function for assigned vessels and assists with other vessels as requested.
• Coordinates with relevant unions for job calls and minor crewing issues.
  • Collaborate with the Labor Relations Manager to respond to crew/union concerns.
• Ensure crewing practices and procedures are aligned with relevant company HR/Legal standards (in coordination with HR)
  • Maintain records both in files as well as electronically.
• Initiate and complete the onboarding process for new hires and relevant documentation for returning crewmembers.
  • Perform background checks for new employees according to established procedures.
  • Validate shipboard personnel credentials by documentation inspections and by the USCG site
• Coordinates relevant training and tracking of training as needed (ex: NSAP and PCTC training)
• Coordinates crew change movements and assignments of all vessels.
• Continuous evaluation and oversight of vessel personnel performance documentation
  • Enter track and maintain evaluation records for shipboard personnel.
• Arranges transportation for joining and departing personnel.
• Conduct vessel visits where/when economically possible.
• Process information into NS, Workday, and other systems for crewing
• Plan crew changes in advance as much as possible to ensure proper crew are maintained on all assigned vessels.
• Post updates and monitor job status with the different unions to ensure that qualified personnel are available on board all union vessels.
• Ensure all crewmembers are aware of their personal responsibilities in maintaining updated status on, and not limited to, visas, certificates, flag state endorsements, etc.
• Monitor, track, and schedule employee ongoing medical and new hire requirements
• Complete verifications of employment and unemployment information requests
• Ensure understanding of crewing sections of the SMS, suggest changes/updates as you feel appropriate/necessary, and participate in audits (internal and external) to represent the crewing function.
• Take on an active role in officers/leadership conference planning.
• Perform other duties as required/requested by management.

Equal Opportunity Employer/Veteran/Disabled

US Ocean. Your Mission. Our Momentum.