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BUSINESS MANAGER

University of Georgia
retirement plan
United States, Georgia, Athens
Jun 03, 2025
Posting Details
Posting Details


Posting Number S13681P
Working Title BUSINESS MANAGER
Department COE-Business Office
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website https://coe.uga.edu/
Posting Type External
Retirement Plan TRS or ORP
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
M-F, 8 - 5
Advertised Salary Commensurate with Experience
Posting Date 06/03/2025
Open until filled Yes
Closing Date
Proposed Starting Date 08/01/2025
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title Business Operations Professional
FLSA
FTE 1.00
Minimum Qualifications
Preferred Qualifications
Position Summary
This position handles the accounting duties for the Office of Outreach and Engagement, Development Office, Communications Office, OLLI @ UGA, and the Dean's Office income and foundation account. This includes processing deposits and expenditure transactions, submitting payroll transactions, reviewing payroll reporting for accuracy, and reconciling to the general ledger. Occasional administrative duties supporting the Dean's Office.
Knowledge, Skills, Abilities and/or Competencies

  • Proficient in Excel and other Microsoft Office programs.
  • Strong interpersonal skills.
  • Attention to detail.
  • Need excellent organizational skills.
  • Ability to be a team player.

Physical Demands
  • Lift at least 25 lbs.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? Yes
Does this position require a P-Card? Yes
Is having a P-Card an essential function of this position? Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities
Financial Transactions (Outreach, Communications, Development, OLLI @ UGA, Dean's Sales & Foundations)

  • Advise unit directors on expenditure policies and ensure compliance. Provide policy and procedural guidance to those initiating transactions for approval.
  • Process or serve as approver for payment requests, purchase orders, and GL journals in UGA Financials, ensuring compliance with expenditure policies.
  • Process p-card transactions, ensuring compliance with policy and following p-card procedures. Serve as approver on a p-card.
  • Serve as delegate in expense module to aid in completion/correction of expense reimbursement transactions.
  • Process or serve as approver for budget journals to ensure accounts are appropriately funded.
  • Process scholarship or stipend requests in Scholarship Universe and make payment in UGAs charge-to-payment process (student accounts).
  • Process or serve as approver for journal vouchers in various adjusting entries to move charges.


Process payment requests in UGA Foundations systems
Percentage of time 35


Duties/Responsibilities
Event Registration and Revenue Management to include:

  • Track participants and participant payments for Outreach. Send invoices to participants with registrations handled through purchase orders; follow-up to insure funds are collected. Maintain accurate accounts receivables records.
  • Manage credits and debits for each Outreach workshop & conferences.
  • Creating deposit transmittals in Touchnet for check deposits and credit card payments.
  • Review OLLI @ UGA revenue transactions to confirm all deposits hit the ledger and are allocated to appropriate projects/accounts


Percentage of time 25


Duties/Responsibilities
Financial Review (Outreach, Communications, Development, OLLI @ UGA, Dean's Sales & Foundations)

  • Reconcile all payroll and operating transactions to the ledger at least on a monthly basis. Reconcile revenue transactions to the ledger at least on a weekly basis, and match with an transaction logs kept.
  • Maintain sheets reflecting expected payroll and all financial transactions expected to hit the ledger. Update as transactions are processed, and ensure validity against ledger.
  • Provide financial overview, including financial analysis and reporting, for unit directors for decision making of budgetary consequence.
  • Updates internal tracking sheets at the beginning of each fiscal year.


Percentage of time 25


Duties/Responsibilities
Payroll (Outreach, Communications, Development, OLLI @ UGA, Dean's Sales & Foundations)

  • Process necessary OneUSG Connect transactions for any new hires, terminations, or employee compensation/funding adjustments.
  • Process Short Work Break and Return from Work Break transactions.
  • Process Express Direct Retro transactions to shift payroll charges when necessary.
  • Review Payroll Reports on a bi-weekly and monthly basis to ensure appropriate payment amounts and funding allocation.
  • Review budgetary, encumbrance, and payroll disposition on available system reporting to ensure accuracy.


Percentage of time 10


Duties/Responsibilities
Administrative support to include:

  • Copying & mass mailing support for the Office of Outreach and Engagement (occasionally help assemble brochures and information sheets for mailings).
  • Handle all copier activities (budgetary and functional)
  • Pick up mail from the mailroom each morning for G7/9/10 Aderhold. Take mail to be mailed out to the mailroom each morning.


Percentage of time 5
Applied = 0

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