Resident Program Coordinator

This position provides complex analysis in administration, information technology, and accreditation for the Family Medicine Residency Program. The Resident Program Coordinator has vast knowledge of educational information systems, competency and milestone evaluation systems, and accreditation and regulatory standards. This position directly supports the Residency Program Director and is responsible for the administrative activities of the Family and Community Medicine Residency Program as outlined in the Accreditation Council for Graduate Education (ACGME) institutional common program and specialty guidelines for Graduate Medical Education and the recommendations set forth by the AMA's Residency Review Committee (RRC) for Family Practice. This position ensures all ACGME requirements are strictly followed and manages all Family and Community Medicine policies set forth by institutional, state, and federal guidelines and requirements. Responsibilities of this position also include supervision of one residency coordinator and one residency administrative support staff. He/she acts as front line representative of the program serving as liaison between program director and residents; between program director and chief residents; between residents and faculty; and between program director and institutional GME personnel.

Apply By Date 6/13/2025 by 11:59PM

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training
• 1 to 2 years' experience managing a student, residency or fellowship program at a major hospital with expanding duties.
• Understanding and experience with ACGME Accreditation Policies and Procedures, including accreditation compliance and reporting requirements
• Experienced user of Residency Program systems and data systems, including Accreditation Data System (ADS) and Electronic Residency Application Service (ERAS)
• Understanding of institutional and program policies of the National Residency Match Program to ensure departmental and UCDHS compliance
• Demonstrated program management experience, including budgetary oversight requiring the planning of budgets and maintaining budgetary accountability
• Position experience requiring the application and use of mathematical skills to add, subtract, multiply, divide, calculate percentages, and produce basic statistical and budgetary reports
• Strong computer literacy and information technology skills, including experience operating a computer with the following programs: Microsoft Suite (Word, PowerPoint, Access, Excel) Electronic Residency Application System (ERAS), E*Value, (electronic evaluation program), ADS, and Microsoft Outlook.
• Full understanding and sensitivity to all federal regulations governing patient privacy, including HIPAA

Preferred Qualifications

• Master's degree in related area preferred
• Experience managing the Resident advisement process working closely with the Residency Director in administering and maintaining ACGME competency-based goals and objectives for each resident rotation, including maintaining resident duty hour documentation system
• Experience managing resident training license process, including license renewals
• Experience with ABFM In-Training Examination, including the administration of the in-training exam and reporting of annual results
• Supervisory experience
• Demonstrated experience successfully preparing for and supporting RRC - FM accreditation visits
• Understanding of scheduling requirements of outpatient clinic operation
• Ability to work a standard 8:00 a.m. - 5:00 p.m. weekday work schedule with occasional nights and weekends as mandated by program needs.

Key Responsibilities

• 60% - Resident Program Administration
• 15% - Supervision
• 15% - Department Residency Operations
• 10% - Fiscal Reporting and Planning Support

Department Overview

The Department of Family and Community Medicine has approximately 27 faculty, 48 residents and fellows, 10 staff and 30+ Volunteer Clinical Faculty. The Department provides patient care in the Ellison building and Federally Qualified Healthcare Centers. In addition, patient care is provided on labor and delivery. The Residency Program trains medical providers in all clinical aspects of primary and preventative care throughout the life cycle. Family and Community Medicine Residents are required to have clinical experiences in family planning, obstetrical delivery, pediatrics, emergency medicine, sports medicine, adult medicine, and geriatrics. They are also required to have experiences in community service and service to underserviced patient populations.

POSITION INFORMATION

• Salary or Pay Range: $2,593.87-$ 4,616.86
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: HEALTH PROFNS EDUC SUPV 1
• UC Job Code: 004387
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8:00A to 5:00P
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must be able to work occasional overtime or outside normal working hours. Work in an area where there is noise from office equipment, telephones, and conversations, etc. Communicate in person or by telephone with the general public repeatedly through each day. Work with a computer keyboard to enter and retrieve information. Safely move boxes weighing up to 30 pounds from floor to cart or 3' high shelf, desk top, or to truck/cab of vehicle.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks