This is a leveled position. Candidates with varying levels of experience in contracts administration are encouraged to apply. Final placement will be based on qualifications and experience.
Purpose
The Contracts Administrator I supports the coordination, preparation, and administration of contracts for construction, utilities, and solar projects. This role assists with project setup, compliance tracking, and document control, while developing foundational skills in contract management, communication, and risk assessment to support overall project and organizational goals.
Focus & Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:
Company / Entity
- Actively supports the achievement of construction, utilities, and solar objectives by applying knowledge of company's contracting, finance, purchasing, engineering and controls procedures, and construction practices.
- Promotes and protects Teichert's values including diversity, teamwork, fair work environment and respect of others to maintain a "team" spirit within the business unit and on project teams; works and cooperates with other disciplines across company lines to ensure maximum and best uses of Teichert resources.
- Collaborates across area offices and ensures a particular focus on consistency of contract administrative reporting practices and procedures. Adheres to policies, procedures, and standards that protect the company's interests.
- Promotes and protects the community perception of Teichert.
- Support the cultivation of strong relationships with clients, suppliers, and partners to foster timely contract execution and dispute resolution.
- Collaborate with cross-functional teams, including estimating, sales/business development, legal, finance, and operations, to coordinate contract activities and achieve strategic business objectives.
- Assists in achieving a zero-injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions in an effort to maintain a safe and healthy work environment and to meet corporate safety standards.
Technical / Specialty Area
- Evaluate job setup documents and assist with compliance requirements including EEO, bonding, insurance, Prelien, and OFCCP.
- Assist in interpreting and applying standards, policies, and procedures related to contract administration.
- Build positive working relationships with internal teams, subcontractors, vendors, and clients, promoting effective communication and a professional company image.
- Organize and maintain internal records, including master agreements, project logs, files, reports, and supporting documents.
- Support the job setup process by entering contract data into internal systems and ensuring the accuracy of project documentation.
- Draft basic subcontracts and purchase orders; review scopes of work and verify compliance with entry-level requirements (e.g. bonds, insurance, waiver documentation).
- Begin to develop familiarity with contract redlining; review subcontractor-requested edits under supervision and prepare draft language for review.
- Manage and track key contract documentation, including bid proposal letters, certificates of insurance, bonds, lien notices, and EEO compliance records.
- Support the contract approval and signature process through document routing and expediting, as needed.
- Gain exposure to project labor compliance and insurance topics relevant to contract administration.
- Build foundational knowledge of collective bargaining agreements (CBAs) and their impact on subcontractor agreements.
- Develop a basic understanding of subcontractor scopes of work and responsibilities.
- Assist with special projects and additional assignments as determined by departmental priorities.
Relationships, Qualifications and Requirements, & Competencies
Key Relationships
Reports to:
Direct reports:
External clients:
- Owners, developers and private customers, public agencies, state and federal regulatory agencies, Subcontractors, suppliers
Internal clients:
- Construction, Utilities, and Solar Estimators, Project Managers, Superintendents, Corporate FAST Team, Teichert Materials, and Mobile Equipment
Role Qualifications & Requirements
Education:
- Associate's degree or equivalent combination of technical training and related experience.
- Certified Contract Management Associate (CCMA) from NCMA certification or ability to obtain one desirable.
Experience & Industry Expertise:
- A minimum of one to three (1-3) years' experience in construction subcontracts and contracts or equivalent combination of construction industry experience preferred
Specific Job Requirements:
- Successful completion of a pre-employment drug, alcohol, and background investigation.
- Current on all company required safety training.
- Basic knowledge/understanding of Construction Contract requirements and laws.
- Requires use of conventional contracting techniques and concepts.
- Basic understanding of project labor compliance and insurance standards as it relates to contract requirements
- Good knowledge of the various disciplines and procedures within the company.
- Knowledge of company's Standard Operating Policies and Procedures.
- Proficient knowledge of MS 365 Suite, Adobe Products, and DocuSign
- Strong verbal and written communication skills
Competencies
- Relationship Management
- Business Acumen
- Communications
- Organization and Management
- Technology: Microsoft Office
- Technical competence in contract administration
Equipment Used, Physical Demands, and Work Environment
Equipment Used:
- Personal computer, telephone, personal protective equipment (i.e. safety glasses, hearing protection), and general office equipment.
Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical: Sitting for long periods of time working at the computer and the telephone. Some lifting of materials and equipment up to 10 lbs, bending, and stooping. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
- Work Environment: Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines.
HOURLY BASE SALARY RANGE:
$32.48 - $44.44/hr
The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.
Employer Disclosure Statement
The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.
Equal Opportunity Employer
Teichert and its subsidiaries are proud to be an equal opportunity workplace. Individuals seeking employment at our company are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.
Notice to Staffing Agencies
Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert's resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert's Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.
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Teichert, Inc.
Jun 09, 2025