Graduation Specialist III

University of Texas at Dallas

Up to $44,000, commensurate with experience

vision insurance, paid time off, tuition assistance, remote work

United States, Texas, Richardson

Jun 10, 2025

Posting Details

Posting Number	S06433P
Position Title	Graduation Specialist III
Functional Title
Department	Office of the Registrar
Salary Range	Up to $44,000, commensurate with experience
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	06/10/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	07/14/2025
Job Summary	Are you looking for a rewarding opportunity in higher education that provides a hybrid work schedule and a comprehensive benefits package with employee tuition assistance? Do you enjoy working in a collaborative and supportive environment? The Office of the Registrar is looking for a detail-oriented individual with experience reviewing and analyzing records to fill the Graduation Specialist III position. Apply now to join our team! The Graduation Specialist III specializes in the in-depth examination and detailed analysis of student records and provides technical and academic customer service regarding the student record process. Reviews, analyzes, and performs complex calculations related to academic records and graduation, and is responsible for verification of student transfer data.
Minimum Education and Experience	Bachelor's degree and two (2) years of related experience. An equivalent combination of education and experience may be considered.
Preferred Education and Experience
Essential Duties and Responsibilities	Evaluate student transfer credits, apply University policy to determine eligibility, and enter data into student record system; solve more complex evaluation problems and ensure compliance with UT Dallas policy. Calculate transfer admission GPA and record accurately. Serve in leadership capacity during planning and implementation of commencement exercises. Update student information system through routine and regular data entry; responsible for data integrity tasks related to graduation. Examine student coursework records and analyze progression to degree certification, notifying students of coursework deficiencies. Troubleshoot technical and academic questions regarding academic record via multiple forms of correspondence; use student record system to identify students and their enrollment status. Participate as a member of the Office of the Registrar during events related to grading period, registration, orientation and recruiting. May assist with filing, reception, call center, and scanning as needed.
Physical Demands and Working Conditions	Requires the ability to sit for extended periods frequently throughout the workday Requires the ability to perform frequent to constant repetitive keyboarding activities to complete work tasks May require the ability to lift 20-25 pounds occasionally
Physical Activities	Sedentary
Working Conditions	Other - On campus and remote home office
Additional Information	Required Knowledge, Skills & Abilities: Detail-oriented and accurate with the ability to analyze, interpret, and prioritize information in order to make informed decisions, and to identify potential issues and possible solutions proactively Ability to plan, coordinate, schedule, and monitor tasks and activities in order to complete assignments timely and efficiently Excellent organizational, prioritization, and time management skills with the ability to handle several tasks and projects effectively Strong written and verbal communication skills as well as active listening and interpersonal skills Ability to interpret and apply policies and rules Ability to perform accurate calculations from raw data and draw accurate conclusions Ability to work collaboratively and effectively in a strong team environment, take direction, and follow instructions Remote Work Notice Following successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be cancelled. About UT Dallas The University of Texas at Dallas is a top public research university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A variety of people, ideas, backgrounds, and perspectives is crucial to achieving our vision and mission. UT Dallas fosters an educational, working, and living environment where all members of our community are welcomed, treated fairly, and supported in their pursuit of excellence. What We Offer UT Dallas aims to attract and retain talented staff and faculty to support the University's students and mission. We offer a comprehensive benefits package, including: Medical with prescription drug coverage (100% paid for full-time employees), dental, and, vision insurance plans Life, AD&D, and disability insurance plans Flexible Spending Accounts Paid time off and holidays Retirement plans Employee tuition assistance Professional development and training opportunities Employee wellness and employee assistance programs and much more! Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.