New

Executive Assistant

TEKsystems
$29.00 - $32.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Florida, Miramar
Jun 19, 2025
Description Responsible for the daily maintenance of all incoming calls to the main switchboard. Maintains and coordinates the daily functions and secretarial support across the entire office. Ensures the correct functioning of facilities, office and/or business support services. Maintains office supplies inventory and orders supplies as needed in accordance with set supplies budgets. Maintains office attendance records and compiles and distributes weekly itinerary. Responsible for facilities maintenance guaranteeing proper working conditions. Maintains IT items supplies to guarantee work conditions for employees at the office . Responsible as administrator on the BCD Travel platform to assist staff with travel arrangements. Notarizes letters and documents for office staff; sends documents to consulates for legalization and/or Department of State to issue apostille. Responsible for annual renewal of business licenses and certificates Responsible for maintaining records retention database, purging all documents no longer within filing period and ensuring all departments are educated on proper way of storing and filing all types of records. Reconciles purchasing credit card account monthly. Sends monthly corporate credit card statements to the Mexico staff and once received send expense reports to FDL to process payment. Supports the unit's HR Business Partner onboarding of new employees and other HR-related tasks when is necessary. Collect incoming mail from the mail kiosk every morning and distribute mail accordingly. Provide administrative support in day-to-day office operations. Provide secretarial/administrative support as needed to the other departments on selected administrative tasks Take care of all outgoing office mail related to communications using appropriate carriers Contact service providers as needed Scan all closed files along with their corresponding Acceptance of Responsibility letter into the Export Documentation Database and enter data into the Integration Point Export Doc system Create labels for completed order files; files RTL letters into binder and sends a copy by email to the freight Horus: Monday-Friday 8am-5pm Skills & Qualifications Bachelor's degree or equivalent college-level studies. Minimum 3-8 years' experience on administrative and/ or secretarial activities Must be bilingual, English-Spanish. Pay and Benefits* The pay range for this position is $29.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Miramar,FL. Application Deadline This position is anticipated to close on Jul 2, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.