Senior Confidential Administrative Assistant and Events Coordinator

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Jun 25, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Confidential Administrative Assistant and Events Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	President's Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Senior Confidential Administrative Assistant and Events Coordinator for the Office of the President. This position reports to the Director of Administration and provides high-level administrative support and event coordination. The Senior Confidential Administrative Assistant and Events Coordinator serves as a member of the frontline of the Office of the President and is expected to engage professionally and respectfully with a wide range of audiences. Among the key duties of this position are the following: Completes a broad variety of administrative tasks including providing scheduling support for the President's and Chief of Staff's calendars, coordinating meeting and travel arrangements, supporting the preparation of briefing materials, and processing expense reports. Provides support for on- and off-campus Presidential events which will at times require responsibilities beyond normal working hours, including weekends. Reviews and creates office processes and procedures as needed. Partners with the Senior Executive Assistant on office coverage, greeting guests professionally and answering/fielding calls and tracking inbound and outbound correspondence. Performs other duties as assigned.
FLSA	Nonexempt
Grade	05
Salary Details
Minimum Salary	71447.000
Mid Range Salary	90435.000
Maximum Salary	109422.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)	37.5
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree and two years of relevant experience in an administrative function; or an equivalent combination of education and/or experience.
Certifications/Licenses	A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities	Knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, report writing principles and practices. Discretion and confidentiality in dealing with sensitive deliberations, data, financial information, and other matters related to university planning, legal considerations, labor, and organizational structure. Demonstrated proficiency with standard computer applications, including the Microsoft Office Suite/365, as well as various conferencing and other communication applications. Excellent interpersonal skills; written and oral communication skills; problem solving skills; and organizational skills. Ability to prioritize multiple concurrent tasks, think proactively and to work in a fast-paced environment. Meticulous attention to detail. Sufficient knowledge of university operations to establish and maintain appropriate priorities. Must exhibit professionalism and discretion at all times.
Preferred Qualifications	Familiarity with Rutgers' academic and administrative structure, the Internet, and other technologies.
Equipment Utilized
Physical Demands and Work Environment	Requires a valid driver's license and a personal vehicle to attend events at various locations on- and off-campus.
Special Conditions	Position requires occasional responsibilities beyond normal working hours, including weekends. Clean Driving Record.

Posting Details

Posting Number	25ST1394
Posting Open Date	06/24/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement