Office Manager

AAF International offers the most comprehensive clean air solutions available across the globe. Selling under the American Air Filter and the AAF International brand names, AAF International has been an industry pioneer since 1921 with manufacturing operations in 22 countries and over 6000 employees globally. Our products are the industry benchmarks for quality and performance. Our applications include commercial, industrial and residential solutions from the filters used in your home to the most critical cleanroom and power generation applications.

We are a member of the Daikin Group, the world's largest air conditioning provider with $30 billion in revenue and over 98,000 employees worldwide. Founded in 1924, Daikin has grown into a diversified industrial manufacturing company offering solutions in clean, air, air conditioning, refrigeration, chemicals, oil hydraulics, defense systems and electronics.

Our culture of continuous improvement, safety and world class operations is driven by our people-centered management philosophy. This philosophy is built around mutual selection: that while AAF seeks top talent people to join and deliver on our team, we also want each team member to receive job satisfaction, growth & development, and continued happiness in being a long-term member of the AAF family. This is fueled by our belief in treating our people, our supply partners, our customers and our environment with the trust and respect we each require, and our passion to give back to our community for our success.

Read more about our philosophy at: http://www.daikin.com/about/corporate/philosophy/index.html

AAF International is an Equal Opportunity Employer M/F/Disability/Veteran.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship, veteran status, uniform servicemember status, age, disability or any other legally recognized protected personal characteristics.

Position Objective:

We are seeking a proactive and highly professional Office Manager to support the transition of our New Jersey facility into a fully integrated operation within the larger AAF International manufacturing organization. This is a key leadership role responsible for ensuring a smooth transformation by elevating administrative functions, streamlining office operations, and serving as the primary liaison between the plant and corporate departments such as HR, Finance, Operations, and Supply Chain.

Key Accountabilities:

Office Operations & Administration

• Oversee all day-to-day office functions including supplies, vendor relationships, facility needs, and general office upkeep.
• Deliver a high degree of administrative automation to assist with modernizing IT systems.
• Drive the transition of the business from highly paper dominated procedures to a paperless location.
• Be prepared to drive hard to achieve monthly goals and meet customer expectations, but ready to step in and prevent safety, quality or compliance risks.
• Maintain accurate records and filing systems (digital and physical), including those related to personnel, purchasing, and compliance documentation.
• Ensure professional communication standards are met in all external and internal correspondence.

Cross-Functional & Corporate Communication

• Serve as the on-site administrative liaison to corporate functions including HR, Accounting, IT, EHS, and Procurement.
• Prepare reports, presentations, and documentation to meet corporate standards and deadlines.
• Facilitate clear, timely communication between the plant and regional/corporate leadership.
• Design and produce visual management mechanisms (dashboards, etc.) which convey a snapshot of financial and administrative positions on a daily basis that are easily understandable to both corporate management and local employees.

Employee Support & Engagement

• Support onboarding and offboarding of plant employees in coordination with corporate HR.
• Help foster a professional, inclusive, and collaborative workplace environment during this period of organizational change.
• Assist with scheduling and coordinating internal meetings, training sessions, and employee engagement activities.

Process Improvement & Standardization

• Identify and implement improvements to current administrative systems to align with corporate policies and best practices.
• Support the integration of new technologies, tools, and procedures during the transition period.
• Produce and document processes that are repeatable and can be followed without the need for continuous managerial support or regular exceptions.
• Create clear action plans to achieve monthly and quarterly financial and administrative goals - and then execute the plans.

Position Requirements:

1. Associate or Bachelor's degree in Business Administration, Office Management, or related field preferred;

2. 3+ years of experience in office management, preferably in a manufacturing or industrial setting;

3. Demonstrated experience supporting leadership teams and coordinating across multiple departments;

4. Strong written and verbal communication skills with the ability to interface professionally at all organizational levels;

5. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with ERP systems is a plus;

6. Detail-oriented with a strong sense of accountability and the ability to manage multiple priorities.

Ideal Candidate Attributes:

* Highly organized and proactive, with a continuous improvement mindset.

* Comfortable navigating change, ambiguity, and cross-functional collaboration.

This is a unique opportunity to lead a critical role during a time of positive transformation. If you thrive in fast-paced environments, enjoy building structure from the ground up, and take pride in professional execution, we encourage you to apply.