Human Resources Compliance Specialist

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
The HR Compliance Specialist is responsible for the initial setup and ongoing management of employment law compliance across multiple states. This role is critical in ensuring the company is fully compliant from day one as we expand operations into new jurisdictions. The ideal candidate will research and interpret federal, state, and local employment laws to establish compliant HR practices, policies, and documentation tailored to each state's requirements. This includes setting up compliant wage and hour practices, onboarding processes, leave programs, notices, and employee classifications specific to each location. This role plays a foundational part in building a legally sound HR infrastructure as the organization scales across state lines.

This position falls under a hybrid work schedule and is currently in the office one day every other week and as needed.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Bachelor's Degree in Business Administration or a related field.

• Experience
  3 years of previous Human Resources compliance experience with a strong focus on multi-state employment law.

Preferred

• Experience
  Experience working with PeopleSoft and UKG Dimensions
  Experience in high-touch customer service with a focus on problem solving.

JOB DUTIES

• Monitor and interpret employment law changes in all states where the company operates, including wage and hour laws, leave entitlements, EEO, pay transparency, and more.
• Review and update company policies, handbooks, and procedures to ensure ongoing compliance with state-specific regulations.
• Act as the internal subject matter expert (SME) on multi-state HR compliance issues.
• Provide training and guidance to HR team members, managers, and other stakeholders on compliance-related topics.
• Partner with Legal, Payroll, Benefits, and other departments to ensure consistent application of state laws.
• Maintain compliance calendars and manage key HR filings.
• Conduct internal audits and reviews to assess compliance risks and develop mitigation strategies.
• Respond to internal and external audits, investigations, and regulatory inquiries.
• Ensure proper employee classification (exempt/non-exempt, contractor/employee) per state and federal guidelines.
• Support HR operations by advising on compliant onboarding, terminations, and employee relations issues across various jurisdictions.
• Identifies and raises continuous improvement opportunities/gaps to HR Leadership.
• Assists with analyzing caseload individually, across the team and identify gaps or opportunities.
• Researches, analyzes, troubleshoots, and resolves issues. Processes, reviews, and/or audits various transactions.
• Performs other duties as assigne

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare - no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!