Manager, Payroll

Manager, Payroll - District Office

• Teachers Retirement System of Texas (TRS). Review and approve TRS payment processing and reporting. Analyze the employees' work schedule to determine TRS eligibility. Maintain software and update reporting requirements as needed
• Annual reporting including:
  • W-2's processing and submission (3,200)
  • Workers Compensation Audit
  • External Audit support
  • Census Bureau Report
  • Annual Optional Retirement Program (ORP) Estimate
  • Texas Higher Education Coordinating Board (THECB) annual submission summary
• Implementation projects; banner team leader meeting; improvement planning
• Supervision of Assistant Payroll Manager
• Provide support for college district regarding paychecks, payroll budgets, benefits deductions and other payroll related questions.
• Understand rule building & testing within banner software for:
  • Earning codes
  • Benefit codes
  • W2-calculations
  • Tax rules
  • Rate tables (faculty load)
  • Insurance Calculations
• Review and analyze data provided for accuracy based on guidelines set by the college and/or legal mandates. Including but not limited to:
  • Rates of pay
  • Benefit information
  • Retirement status
  • Time submission
    • Overtime
    • Leave reporting
    • Substitute Information
    • Hourly Pay
    • Overload Pay
• Compile, Prepare & Submit accurate quarterly reports:
  • IRS Form 941
  • Workers Compensation (TASB)
  • Unemployment
• Oversee accurate payments to the Employee Retirement System of Texas (ERS) Benefits to the state

• Backup payroll staff during absences or peak data entry periods.
• Provide other reports as requested and manage additional projects assigned.
• Promote the college by participating in community, state, or national organizations or conferences.
• Calculate final payments for 9 month contracted employees that exit prior to the end of their contract.
• Review submission of data and wires for retirement funds, 403B and 457 accounts.
• Work with budget manager regarding payroll expenses.
• Submit direct deposits, wire transfers and approvals.
• Review liability account balancing for accuracy.

• Work requires the ability to read state, federal, and local regulations.
• Ability to promote and follow Board of Trustee policies.
• Requires strong mathematical skill with the ability to perform general math calculations such as addition, subtraction, multiplication and division, as well as various statistical calculations.
• Ability to manually calculate checks from gross to net for verification of program changes and employee questions.
• Strong organizational skills to work independently and to prioritize a heavy workload under the pressure of competing assignments.
• Ability to respond flexibly and positively in all circumstances, and to work calmly under pressure.
• Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential personnel or organizational matters.
• Position requires critical thinking and deductive reasoning skills.
• Ability to work in a fast-paced environment and meet constant deadlines.
• Work requires the ability to write reports, memos, requests, and general correspondence.
• Ability to work beyond scheduled hours when required.
• Detail-oriented skills in proofreading materials and data entry to ensure accuracy on various reports.
• Effective keyboarding skills and knowledge of related software.
• Ability to organize data.
• Ability to read and interpret job documentation.
• Ability to provide accurate information or assistance to students, staff, faculty, and the general public in a timely and courteous manner.
• Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision within the assigned time frame.
• Ability to establish and maintain effective working relationships.
• Ability to keep up-to-date on changes in policies and procedures to maintain current working knowledge.
• Ability to shift quickly between several tasks without loss of continuity.
• Ability to independently identify and undertake additional tasks to be accomplished.
• Ability to listen actively and demonstrate understanding.
• Ability to recognize quickly the details of new assignments or problems.
• Ability to effectively communicate with employees at all levels of organization.
• Ability to analyze data presented for resolution.
• Ability to perform all essential functions of the position.
• Advanced working knowledge of Microsoft Office applications.
• Demonstrate high proficiency with MS Excel.
• Ability to adhere to college values.
• Ability to use software tools to present data clearly and concisely.

• Bachelor's degree in Accounting, Finance, Business Administration or a closely related field required.

• Master's degree.

• Five years combined experience in payroll accounting, automated ERP payroll processing, payroll deduction reporting, and payroll account analysis required.
• Three years supervisory experience.

• Higher education payroll experience.

• FPC (Fundamental Payroll Certification) or
• CPP (Certified Payroll Professional)

• Work schedule may include occasional weekends and/or holidays to meet the College's Payroll schedules

Salary Grade: 119

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5762

Posting Close Date: 7/16/2025