Executive Administrative Assistant

Job Title: Executive Administrative Assistant - INTERNAL ONLY

Location: Arnold AFB

Function/Branch: Office of the General Manager

Directorate: OGM

Position Type: Regular, Full-Time

Pay Type: Non-Exempt (NES)

Grade (provided by HR): A07 (AA0709) [SCA Job Code - 1020]

Salary Range or Starting Hourly Rate (provided by HR): $29.00 - $39.00 /hour

****Current U.S. Citizenship is required****

**If you are seeing this posting on a job board, BNH highly recommends you apply directly on the Careers Center page of our business website (https://careers-bnh.icims.com/jobs). Job board applications are not always compatible with company applicant tracking systems.**

Overview

Overview

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Executive Administrative Assistant, supporting TOS II, at Arnold Air Force Base, TN. As the Executive Administrative Assistant, you will provide high-level administrative support to executives, managing schedules, communications, and various tasks to ensure efficient operations.

Open to internal candidates only.

Job Summary

Beyond New Horizons, LLC (BNH) is the team selected by the U.S. Air Force to conduct Test and Operations Sustainment at the Arnold Engineering Development Complex (AEDC) at Arnold Air Force Base in Tennessee. BNH is led by an office of executives including a General Manager, Deputy General Manager, and Technical Manager, as well as a team of Directors overseeing multi-disciplinary activities. The incumbent will coordinate with these leaders as well as local Air Force and civic leaders to ensure proper engagement, completion of deadlines and data requests, and smooth operations.

Job Duties:

Senior level support position. Works independently to provide administrative and secretarial support of a responsible and confidential nature to help ensure smooth functioning of the Office of the General Manager. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol. Anticipates and quickly adapts to changing priorities and problems. Adheres to and supports the use of company policies and procedures and good industrial and office safety practices.
• Receives and screens phone calls directing them to the appropriate parties. Ensures coverage in absence.
• Composes and distributes complex correspondence using standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of manager(s).
• Participates in meetings to take notes and compile and distribute meeting minutes as required.
• Researches information and compiles briefing charts, summary reports, and other presentation materials.
• Schedules, coordinates, and de-conflicts meetings/appointments and coordinates travel arrangements as needed.
• Responsible for supporting activities; compiling meeting materials, coordinating logistics, and catering for Board meetings.
• Interfaces directly with Senior Management and the Client.
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring managers' attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
• Compiles and submits expense reports.
• Determines action on important or emergency matters or knows whom to contact in absence of manager.
• It is a condition of employment to wear company issued PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy.
• Perform other duties as required.

Basic Qualifications:

• High school diplomas or equivalent plus 10 years of applicable experience or any equivalent combination of applicable education and experience.
• Must be able to obtain and maintain a security clearance and access to the AEDC local area network.
• Current U.S. Citizenship is required.

Preferred Qualifications

• Experience working on a government contract
• Excellent oral and written communication skills.
• Thorough knowledge of grammatical rules, spelling, punctuation, required formats, technical vocabularies and terminology common to the assignment, Document Control and Records Management systems and common office procedures, and professional telephone practices.
• Ability to obtain a company purchasing card.
• Strong organizational and time management skills.
• Demonstrated skill in word processing and composition with a minimum typing speed of 55 wpm and operation of standard computerized systems and other information transmission systems.
• Effective leadership skills.
• Ability to maintain interpersonal relationships

What We Offer

• Competitive salaries
• Continuing education assistance
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

Beyond New Horizons (BNH) is a fully populated joint venture of Astrion and Fluor Federal Services, Inc. formed to provide unmatched Test Operations and Sustainment services for the Arnold Engineering Development Complex. We chose our name to serve as an enduring reminder of our commitment to AEDC's rich aerospace research and development legacy anchored in AEDC's Toward New Horizons founding study and the unprecedented opportunities to greatly expand AEDC's capabilities and capacity Beyond those existing today. Leveraging the capabilities of our parent companies, BNH specializes in testing and evaluation for military and space systems combined with proven capability in large-scale Government program management, integration, engineering, and construction services for specialized and technically advanced high-hazard facilities.

Join our Team!

BNH is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

1. Determination of Essential Functions
2. Critical Nature of Attendance and Safe Work Practices:

Regular attendance is essential to the efficient operation of BNH's contractual responsibilities to the Air Force and is a necessary condition of employment. Each employee will be expected to adhere to the work schedule established by his/her supervisor and comply with the company's attendance policy. Alternate and/or extra hours may be required to meet work schedules at an approximate rate of 5-15%, to include off-shift, weekend, and/or call-in work. Employees are expected to report to work at their scheduled time, return from breaks promptly, and depart work not earlier than the end of the scheduled day. Compliance with safety rules, safe work practices, and security protocols are essential functions of the job.

1. Other Functions:

• Must work in a team atmosphere
• Must demonstrate professional behavior that enhances productivity and promotes teamwork, cooperation, and
  collaboration
• Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others
• Must read, write, and speak English well enough to understand, give, and take directions effectively.

1. Security:

Must obtain and maintain the required security clearance requirements for this position and obtain and maintain access to the AEDC local area computer network. Security protocols demanded by this position are of national security importance and should be taken seriously. It is the employee's responsibility to ensure they are aware of and adhere to the security requirements for his/her particular work area.

1. Physical and Mental Efforts and Environment Factors:

This position is based in an industrial complex comprised of multiple facilities requiring transportation to various buildings within the complex. Duties require frequent and extended periods of outside work, subject to all weather conditions and extremes. This position may require the employee at times to analyze a large amount of information and at times, make decisions under pressure quickly. This position requires the ability to decipher visual cues and hear and process auditory directions. The position may require the employee to work a temporary, alternative schedule or shift as requested by the supervisor and may be subject to "call in" as required to maintain test operations capabilities. The successful candidate would be expected to be aware of safety hazards in the immediate area and comply with safety rules and safe work practices to ensure the safety of yourself and your team. Compliance with all security protocols is required within the complex.