Administrative Officer 1

Are you ready to take charge as an Administrative Officer 1 in the Department of Human Services? The Bureau of Procurement and Contract Management (BPCM), Division of Procurement Contracting & Grant Management is searching for an administrative professional eager to start a new chapter in their career. This position gives you the opportunity to oversee crucial administrative functions, optimize workflows, and contribute to a productive and well-managed environment. Take your career up a notch with our dynamic team of professionals!

As an Administrative Officer 1, you will be responsible for reviewing, analyzing, and developing program operating procedures for all department-administered contracts and grants as well as conducting and guiding staff through the Request for Applications (RFA) process. Work involves developing procedures surrounding the RFA process to streamline and create efficiencies throughout the agency. You will have the opportunity to work with staff to develop and/or implement standard operation procedures and policies as well as maintain BPCM and customer checklists, guidance documents, and related templates. Additional responsibilities include:

• Coordinating and preparing reports on various DHS grant and contract programs
• Evaluating and identifying items, ensuring needs are met or adjusted to meet the standards, policies, and needs of DHS grant and contract programs
• Serving as the Grants Center training coordinator
• Routing various documents such as new agreements, extensions, renewals, and amendments through the approval process

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Free parking
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
  • You will be required to report to work physically in the office on Tuesdays and Thursdays for your first four weeks, with the exception of the first week which you would be required to report physically to the office on Monday, Tuesday, and Thursday. At the completion of the four weeks, your performance will be assessed and may result in only physically reporting to the office one day per week.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.