PAYROLL ACCOUNTANT

Payroll Accountant

General Statement of Job
Under regular supervision, performs technical accounting and payroll tasks in the preparation and maintenance of the City's payroll process and reports. Reports to the Payroll Manager.

Specific Duties and Responsibilities

Essential Functions:
Assists in the management of the payroll process for City including monitoring the timeliness and accuracy of work done by the payroll entry clerks at the department level

Assists in reporting for bi-weekly deductions to include payroll taxes, deferred compensation, insurances, garnishments, child support, and other miscellaneous deductions.

Reviews Human Resources Department initiated database changes associated with existing and/or new employees to include, but not limited to, benefits, deductions, demographics, etc.

Performs technical accounting and bookkeeping work in the preparation and maintenance of financial records and reports.

Performs monthly, quarterly, and fiscal year-end audit reconciliations and reporting.

May process accounts payable, including batching and processing purchase orders and check requests, balancing accounts, preparing checks and preparing expense and other related reports.

May process accounts receivable, including establishing customer accounting, processing all billings, and printing, stuffing and mailing bills.

May serve as City cashier, performing such duties as collecting, recording, and receipting monies; balancing cash drawer, and preparing bank deposits.
May coordinate the computer imaging process. Prepares and files journal entries.

Enters computer data for various department functions and prepares spreadsheets as required.

Establishes and maintains various files and records.

Receives and responds to inquiries from other City departments, citizens, etc., pertaining to financial or accounting procedures.

Performs general clerical work as required, which may include answering the telephone, typing reports and correspondence, copying and filing documents, faxing information, processing mail, ordering office supplies, etc.

Minimum Education and Training
Requires a Bachelor's degree in accounting supplemented by three (3) years of experience in governmental accounting, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Must possess or obtain the most current FEMA 100,200, and 700 Incident Command System certifications within 6 months of appointment to the job.

Minimum Qualifications and Standards Required

Skill Requirements:
Has thorough knowledge of the methods, procedures and policies of the City as they pertain to the performance of duties of the Payroll Accountant. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has excellent bookkeeping/accounting, organizational, and interpersonal skills. Has thorough knowledge of modern office practices and technology.

Has thorough knowledge of proper English usage, vocabulary, spelling and basic mathematics. Has comprehensive knowledge of the computer and other technical terminology used within the department; has skill in the use of computers for data and word processing. Knows how to operate and maintain a variety of office equipment as necessary in the performance of daily activities. Is able to pay close attention to detail as necessary in preparing records, reports and correspondence. Is able to read and interpret a variety of materials pertaining to the responsibilities of the job.

Is able to analyze clerical problems and prepare accurate, comprehensive, clear and concise reports and recommendations. Is able to establish effective record-keeping systems; is able to maintain records accurately. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to use independent judgment in performing routine tasks.

Has the ability to plan, organize and prioritize daily assignments and work activities. Is able to provide assistance to various departments, supervisors, co-workers and the general public as needed. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Knows how to perform duties in a courteous manner and communicate effectively with a variety of public and private groups as prescribed. Is capable of working under stressful conditions as required. Knows how to react calmly and quickly in emergency situations.

Physical Requirements:
Must be physically able to operate a variety of machines and equipment including computers, copiers, telephone, calculator, etc. Must be able to exert up to five - ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time. Must be able to lift and/or carry weights of five to ten pounds.

Responsibilities:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Performs described Essential Functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.

Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.

Working Conditions:
Works primarily in an office environment.

Other:
It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.

Type : INTERNAL & EXTERNAL

Posting Start : 07/03/2025

Posting End : 12/31/9999

MINIMUM HOURLY RATE: $24.29