New

Events Coordinator - UI Health Advancement, College of Medicine

University of Illinois Chicago
United States, Illinois, Chicago
Jul 03, 2025
Events Coordinator - UI Health Advancement, College of Medicine Events Coordinator - UI Health Advancement, College of Medicine Hiring Department: Administration Location: Chicago, IL USA Requisition ID: 1035633 FTE: 1 Work Schedule: Monday - Friday, 8:30AM - 5:00PM Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: July 4, 2025 Salary Range (commensurate with experience): $30.76 - 33.33 / Hourly Wage About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Reporting to the Events Administrative Associate (Director of Events, COM Advancement), the Events Coordinator provides professional support to assist in the planning and execution of Advancement events that meet the strategic goals of the College of Medicine (COM), UI Hospital and Clinics, Cancer Center, and Mile Square. This position will also assist with logistical planning, budget administration, and additional activities such as coordinating catering, securing space, and arranging room setups. This role works collaboratively across UI Health and serves as a representative of the university, interacting with volunteers, donors, and key leadership. Duties & Responsibilities: Assist the Director of Events in the planning and implementation of events and programming that can include large scale signature events, small local/regional engagement, and/or on campus programs. Help manage logistical planning and preparation with key internal partners and external vendors including but not limited to venue and vendor selection, food and beverage service, audio/visual needs, tracking event registrants/sponsors, preparation and dissemination of event materials, and appropriate decor (florals, linens, color schemes, etc.) to meet the quality expectations of the various constituents. Help to manage event registration creation and tracking and maintain relevant data on event attendees (e.g. alumni year, specialty, number of donors, etc.). Help prepare briefing materials for events for leadership and faculty. Help to create and track event budgets, following planning timelines, tracking invoices and financial reports. Complete wrap-up of projects promptly, keeping organized records. Help manage the execution of event-related email and printed communications, printed materials, and promotional/social marketing. Stay up to date on related policies and procedures and assist with ensuring that University events and purchasing guidelines are followed. Help build and maintain databases of information and resources for event planning and recommend vendors (caterers, florists, printers, promotional items, etc.) and appropriate venues and space to colleagues. Perform other related duties as assigned. Minimum Qualifications Required: 1. High School graduation or equivalent. 2. Any combination totaling two (2) years (24 months) from the following categories: A. Professional work experience in event coordination. B. College course work in any discipline, as measured by the following conversion table or its proportional equivalent: 60 semester hours equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) Preferred Qualifications: Event project management experience preferred. Experience in budget maintenance and tracking preferred. Experience interacting with high-level stakeholders, including donors, alumni, and administrative and faculty leadership preferred Event planning knowledge preferred Strong project management skills, organizational, and computer skills preferred. Proficient in using Microsoft Word and Excel preferred. Highly responsible, self-motivated, and exceptional attention to detail, possessing a positive mindset and can-do attitude preferred. Experience with fundraising and Advancement databases, preferred Demonstrated ability to handle multiple projects with competing deadlines and objectives, and the ability to work both independently and as part of a team preferred. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources Skill in analyzing information and evaluating results to choose the best solution and solve problems. Skill in scheduling events, programs, and activities, as well as the work of others. Skill in oral and written communication Ability to adjust actions in relation to others' actions. Ability to listen to and understand information and ideas presented through spoken words and sentences Ability to apply general rules to specific problems to produce answers that make sense Ability to develop goals and plans to prioritize, organize, and accomplish work. Ability to work effectively with staff, the public, and outside constituency groups Ability to effectively plan, delegate, and supervise the work of others. Ability to utilize various computer software packages, such as Accounting Software, query, etc. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems Ability to analyze and develop guidelines, procedures and systems To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/15246?c=uic Copyright 2025 Jobelephant.com Inc. 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