Receiving Admin

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.

In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

You will play a critical role in ensuring the efficient and accurate processing of inbound materials. This position involves managing the delivery schedule and serving as the primary point of contact for carriers, vendors, and internal partners. As the Receiving Administrator, you will ensure the timely and compliant receipt of materials, resolve purchase order issues, and handle proper documentation, all while supporting inventory accuracy and maintaining quality standards.

Your role will include:

• Coordinate the delivery schedules of all incoming receipts with carriers, suppliers, and receiving personnel. Work closely with the Warehouse team to ensure a smooth flow of materials to production.
• Communicate with warehouse personnel regarding the receiving process and assist with any issues or requests raised by the receiving operators.
• Identify and resolve discrepancies or errors related to purchase orders, deliveries, and documentation.
• Perform additional duties and responsibilities as needed, which may include assisting in the development and implementation of written receiving procedures, maintaining files, and ordering and managing warehouse operating supplies.
• Manage the return process for inbound materials, coordinating with vendors and affiliated sites.
• Ensure adherence to all federal and local regulations, as well as company policies and procedures. Prepare all paperwork and correspondence related to the receipt and handling of raw materials and other incoming items.

You?

• High school diploma or equivalent required, with a minimum of 3 years of computerized warehouse experience required.
• Must have strong computer, communication and organization skills. Attention to detail, focus on customer service and the ability to work effectively under pressure are essential.
• Must be a self-starter, flexible, able to follow established procedures with limited supervision and work to continually improve processes and results.
• Good knowledge of local and international material/product safety/security norms and regulations.
• Solid IT skills (SAP preferred, MS Office)

Benefits:

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.

You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Diversity drives innovation and creates closer connections with our employees, customers and partners.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.