Administrative Assistant, New York

Administrative Assistant, New York, NY

We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.

If you apply to this posting, you will be considered for multiple roles across the firm that require this skillset.

Responsibilities:

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients while responding and following up to client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Works with conference and catering services for meetings and client engagements as needed.
• Orders supplies and keeps inventory well-stocked.

Qualifications:

• Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
• Prefer 3+ years of experience
• Requires excellent interpersonal and communication skills and team player mentality.
• High attention to detail and strong organizational skills.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently with excellent judgement.
• Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Comfortable working with people at all organizational levels.
• Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Highest degree of integrity, professionalism, diplomacy and discretion required