Coordinator, Diversity Initiatives and UC LEADS Systemwide

Position Number: 40033703

Payroll Title: Student Services Advisor 2

Job Code: 004574

Job Open Date: 07/11/2025

Application Review Begins: 07/28/2025; open until filled

Department Code (Name): GRAD (DEAN OF THE GRADUATE DIVISION)

Percentage of Time: 100%

Union Code (Name): SV (SSAP) Student Services and Advising Professionals*

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Pay Rate/Range: The budgeted hourly range that the University reasonably expects to pay for this position is $25.77 to 30.20/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $25.77 to $43.58/hour.

Work Location: Ellison Hall - 2841

Working Days and Hours: Mon-Fri, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Potential for hybrid (Both UC & Non-UC locations)

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Graduate Division promotes excellence in graduate education and ensures our graduate students are successful and prepared for careers across the professional spectrum. Stellar graduate students attract world-class faculty, serve as mentors and teachers for undergraduates, conduct cutting-edge research, and go on to leadership positions in California, the United States, and the world.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The Coordinator for Diversity Initiatives and UC LEADS Systemwide program helps oversee and coordinate the UC Systemwide UC LEADS (University of California Leadership Excellence Through Advanced Degrees) program. The Coordinator will work with the Systemwide Director, the Office of Graduate Studies at UC Office of the President, and the UC LEADS Steering Committee in establishing long-term goals and implementing program enhancements. They will help plan and implement complex, high visibility events including the annual Koret Research and Leadership Symposium. They will help coordinate aspects of a comprehensive program to support diversity in graduate education at UCSB. Identifies and addresses the various needs of a diverse graduate student population, which may consist of differences in race, color, national origin, religion, sex, gender identity, disability, age, medical condition, ancestry, citizenship, sexual orientation, or uniformed services. Effectively organizes and facilitates processes and functions to ensure the success of diversity programs and/or services. The Coordinator for Diversity Initiative and UC LEADS Systemwide will represent UCSB graduate degree programs at recruitment fairs, forums, and conferences. They will help coordinate the Summer Academic research Consortium.

Required Qualifications:

• Bachelor's Degree in related area and / or equivalent experience / training.
• 1-3 years of experience communicating effectively with diverse individuals with varied backgrounds and experiences.
• 1-3 years of experience using Google Workspace (Docs, Sheets, Slides) and/or Microsoft Office (Word, Excel, PPT).
• 1-3 years of experience indicating ability to work independently, solve problems, exercise sound judgment and organize varied responsibilities.
• 1-3 years of demonstrated strong communication skills and ability to assimilate, analyze, and present information from multiple sources both orally and in writing.
• Must be skilled in monitoring and assessing people, processes and services in order to make program improvements.
• Ability to work independently on projects, from conception to completion, anticipating needs, understanding priorities, and setting deadlines accordingly.

Preferred Qualifications:

• Demonstrated knowledge and experience working with a diverse student population.
• Maintains up-to-date knowledge of graduate education policies and issues, assesses their impact on program strategies, and disseminates information to program coordinators across the UC system.
• Ability to establish and maintain cooperative relationships with university staff and administrators across UC system including UC Office of the President.

Special Conditions of Employment:

• Satisfactory conviction history background check
• UCSB is a Tobacco-Free environment

*Important Additional Information About This Position:

This position is in a job classification that recently became part of the Student Services and Advising Professionals (SSAP) bargaining unit. This is a newly-established unit that is exclusively represented by the United Automobile, Aerospace and Agricultural Implement Workers of America (UAW).

The University and the UAW will begin bargaining over the terms and conditions of employment for the SSAP unit in Summer 2025. Until such time as a Collective Bargaining Agreement can be fully agreed-upon and ratified, the terms and conditions of employment for positions in the SSAP unit will continue to be governed by Personnel Policies for Staff Members (PPSM). Additional information regarding the unit can be found at https://ssap-uaw.org.

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

UC LEADS Systemwide Program Coordination - 50%

Under the direction of the Director of the UC systemwide program, coordinates the UC LEADS (University of California Leadership Excellence Through Advanced Degrees) program. The goal of the UC LEADS program is to prepare science and engineering undergraduates from traditionally underrepresented groups for graduate study. The UCSB Graduate Division administers this undergraduate research and graduate preparatory program on behalf of the UC Office of the President.

Works with the Systemwide UC LEADS Director, the Office of Graduate Studies at UC Office of the President, and the UC LEADS Steering Committee (chaired by a UC Graduate Dean and including faculty and staff representation from across the UC system) in establishing and reviewing long-term program goals. Provides and makes recommendations for the improvement of the UC LEADS program.

Convenes bi-monthly UC LEADS Coordinator meetings, ensuring consistency of program implementation and practice across the ten UC campuses. Tracks expenditures for Systemwide UC LEADS activities. Maintains and distributes program guidelines and other coordinator reference materials. Implements marketing and communication efforts of the program including program website, social media, and print publications.

Oversees participant and alumni tracking and reporting requirements, and provides annual and historical reports and other information as needed to the UC Office of the President, as well as to Chancellors, EVCs, Graduate Deans and Deans of Sciences and Engineering on the 10 UC campuses. Conducts longitudinal and annual data projects which require experience with and expert understanding of graduate education, recruitment, and diversity data. Projects include analyzing historical information, synthesizing results and creating reports for various audiences.

In coordination with the Director and the UC LEADS campus coordinators, plans and implements complex, high visibility events including the annual Koret UC LEADS Research and Leadership Symposium and the UC LEADS Coordinators retreat.

Monitors campus recruitment and placement of UC undergraduates into the UC LEADS program and research placement of scholars. Assists with promotion, tracking, and organization of UC LEADS Fellowship for UC LEADS alumni in UC graduate programs.

Diversity Initiatives - 30%

Under the direction of the Admissions, Outreach, and Diversity Director, manages aspects of a comprehensive program to support diversity in graduate education at UCSB. Identifies and addresses the various needs of a diverse graduate student population, which may consist of differences in race, color, national origin, religion, sex, gender identity, disability, age, medical condition, ancestry, citizenship, sexual orientation, or uniformed services. Maintains expert knowledge of current issues, research literature, services and resources for first generation, low income and underrepresented student populations in graduate education.

Serve as the coordinator of the Graduate Scholars Program (GSP). Responsible for the recruitment and selection of students to participate in GSP (estimated 75-100 new students per year). Plans and implements quarterly programming. Advises scholars in the areas of campus resources, academic development and Graduate Division processes. Conducts research, oversees maintenance of web and print material, and provides students with essential information to assess academic progress and develop individual action plans for fulfilling degree requirements and milestones and preparing for career options, referring to appropriate faculty and/or staff as necessary.

Recruits, selects and oversees as well as ensures ongoing training for a graduate student staff of a Diversity and Outreach Peer Advisor and approximately 30 graduate student mentors.

Plans support for UC-HBCU scholars, including folding them into GSP and planning quarterly lunches.

Monitors expenditures for multiple diversity programs and/or services to ensure programs are within budget. Advises Director and Deans on budgetary needs or discrepancies.

Outreach - 20%

Represents UCSB graduate degree programs at recruitment fairs, forums, and conferences. Coordinates visits to UCSB by off-campus groups and individuals. Provides information and/or gives presentations about graduate study at UC Santa Barbara and makes referrals as appropriate.

Helps to coordinate summer Academic Research Consortium (ARC), which supports undergraduate and masters degree students seeking research experiences in preparation for doctoral degree programs.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.