Project Policy Analyst 3

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 08-05-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Office of the Chancellor at UC Santa Cruz oversees the administration of the university, leads large-scale initiatives, and sets the vision and goals for the university. Office members collaborate consistently with other senior leaders and teams from across the university to align policy and practice with university goals and to support the mission of the university. The Office of the Chancellor is focused on advancing the university's four primary goals: 1) advancing student success by improving retention and graduation rates and closing equity gaps; 2) increasing UC Santa Cruz's research profile and impact; 3) fostering an inclusive campus climate that embraces and values diversity and 4) making UC Santa Cruz more efficient, effective and resilient.

More information about Office of the Chancellor can be found at: https://chancelor.ucsc.edu

JOB SUMMARY

The Project Manager in the Office of the Chancellor provides high-level project management and policy analysis support on a range of issues related to the work of the Chancellor, compliance with the Clery Act, and in collaboration with other senior leaders. The Project Manager will be responsible for analyzing internal and external data to support decision-making, supporting and leading workgroups and committees focused on specific issues, maintaining internal documentation that furthers collaboration and accountability across offices and divisions, stewarding projects with campus-wide impact, and supporting and contributing to strategic work to support the university's goals and mission.

APPOINTMENT INFORMATION

Budgeted Salary: $71,600 - $90,000. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Contract appointment

Job End Date: 1 year from the date of hire, with the possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: PROJECT POLICY ANL 3 (007398), Grade 21

Travel: Never or Rarely

JOB DUTIES

40% - Project and Policy Development and Implementation

• Researches, monitors and analyzes regulations, legislation, best practices, and UC policies for impact on the Clery Act compliance. Develops proposals and recommendations on updating policies and/or procedures to guide and support continued compliance
• Develops and implements efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses
• Independently and collaboratively manages projects of all scales and durations with complex issues and competing priorities
• Supports effective use of project management tools to enhance collaboration across offices and progress on shared goals

35% - Analysis

• Investigate issues and problems
• Pulls and analyzes metrics and data, identifies trends, visualizes data and trends for presentation to a range of audiences, drafts and prepares responses to urgent requests
• Researches, compiles, and summarizes issues, policies, and relevant topics (i.e., Clery Act, Collective Bargaining Agreements, campus and system-wide policy). Has access to information that significantly contributes to collective bargaining.

20% - Workgroups

• Proposes, leads and/or staffs, campus-wide and smaller-scale committees, task forces, and working groups
• Coordinates quarterly and monthly committee meetings, generates reports, and identifies action items
• Uses influence and project management skills to ensure progress toward outcomes for these groups
• Establishes and maintains contacts internally and with external constituents for the collection and exchange of data.

5% - Professional Development

• Pursues opportunities to enhance skills, stay abreast with institutional methods for data analysis and reporting. Participates in workshops and training, professional groups, and organizations to enhance skills and stay current on tools.

REQUIRED QUALIFICATIONS

• Bachelor's degree in a related area and/or equivalent experience and/or training
• Knowledge of standard computer application programs including Power Point, Word, Excel and their Google equivalents.
• Strong analytical skills with the ability to research and synthesize large amounts of data for preparing sound and relevant proposals/analyses.
• Strong problem-solving skills.
• Strong verbal communication skills to communicate effectively with all levels of staff, faculty, students and external constituencies
• Strong written communication skills with a strong attention to detail.
• Strong interpersonal skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization, as well as the Office of the President and external constituencies.
• Strong customer service skills.
• Ability to multi-task with demanding timeframes.
• Ability to learn organizational processes, protocols and/or procedures
• Ability to exercise judgement and apply solutions from past problems to future situations
• High motivation and sense of responsibility to complete work independently
• Strong commitment to teamwork, support for busy executives, and recognition of the mission of the university as the driver of our work.
• Ability to develop and maintain effective and supportive working relationships with offices across campus to facilitate collaborative work.

PREFERRED QUALIFICATIONS

• Thorough knowledge of the University of California processes, protocols, and/or procedures

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to safely perform the physical requirements necessary to move light to moderate objects up to 60 lbs., with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.