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Assistant Director, Athletics Event Operations
Position Description Assistant in the planning and development of various daily business functions for various departments within the athletic organization. Ensure the athletic organization maintains a favorable public and stakeholder perception while fulfilling the organization's strategic mission. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. About the Department and/or College Texas Tech Athletics has a commitment to serving and working with diverse populations and demonstrated alignment with the University's strategic priorities and values-based culture. Major/Essential Functions Under the direction of the Director of Events Operations, this position plays a key role in the success of the facility and events operations department, overseeing game day operations, logistics, and facility maintenance for their assigned sports.
- Serve as event manager for assigned sports, working closely with coaches, campus police, emergency medical services, parking attendants, game officials, security personnel, visiting teams, guest services, and the event staff. Duties include confirming arrangements in advance, delivering and retrieving necessary materials or equipment, and promptly addressing any issues that arise during events.
- Provide comprehensive day-to-day support for pre-event operations, assisting with the setup and preparation of facilities on the days leading up to athletic events. Responsibilities include conducting thorough pre-game inspections of all venues to ensure readiness.
- Assist with the recruitment, hiring, scheduling, and management of event workers, to ensure adequate staffing levels for all athletic events. This includes participating in interviews, facilitating orientation and training sessions, and scheduling staff for events.
- Maintain operations area equipment, ensuring all game day assets-including flags, radios, apparel, signage, and related inventory-are properly stored, maintained, and readily available for use. This includes conducting regular checks, coordinating repairs or replacements, and keeping accurate records.
- Provide hands-on support in event management across a broad range of sports, including Football, Men's and Women's Basketball, Volleyball, Soccer, Baseball, Softball, Track & Field, Golf, Tennis, as well as UIL and playoff events. This involves coordinating logistics, ensuring compliance with operational plans, and delivering an exceptional game day experience.
- Direct, supervise, or support the execution of the Big 12 Conference and NCAA tournaments hosted by Texas Tech. Requires knowledge of Athletics, University, Conference, and NCAA rules and regulations.
- Utilize technical proficiency in Microsoft Word, Excel, InDesign, Adobe Illustrator, and Photoshop to produce professional documents, reports, and operational materials as needed to support department initiatives.
- Support the department's maintenance objectives by proactively identifying facility or operational issues and diligently following up to ensure timely resolution.
- Demonstrate flexibility and commitment to the demands of collegiate athletics, including the ability to work extended hours, nights, weekends, and holidays as required by the event schedule.
- Maintain a valid driver's license with an acceptable two-year driving record, in accordance with university policies, to support transportation needs related to operations.
- Strictly adhere to all NCAA, Big 12 Conference, and Texas Tech University rules, regulations, and policies, serving as a representative of the university's commitment to integrity and compliance.
- Other duties as assigned.
Required Qualifications Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years. Preferred Qualifications
- Experience in event management, facility operations, or athletics administration, preferably in a collegiate or professional sports setting.
- Experience managing athletic events and/or tournaments, with knowledge of NCAA and conference policies and procedures.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders, including but not limited to coaches, officials, law enforcement, and campus partners.
- Technical proficiency in Microsoft Office Suite (Word, Excel, Outlook), with working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop) preferred.
- Ability to lift and move equipment up to 50-70 lbs., and perform physical tasks related to event setup and teardown.
- Ability to work extended hours, including nights, weekends, and holidays, as required by the athletics event schedule.
Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Does this position work in a research laboratory? No Required Attachments Cover Letter, Professional/Personal References, Resume / CV Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Job Group Athletic Professionals EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran. |
Texas Tech University
Jul 23, 2025