Executive Assistant

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Opportunity:

We are seeking a proactive and highly organized Site Operations Assistant to support our Site Head, other site leaders, and overall site operations. This role is essential in maintaining smooth administrative functions and amplifying internal communications to ensure our cross-functional site remains informed, connected, and engaged.

Your key responsibilities:

• Provide high-quality, confidential administrative support to the Site Head and other site leaders, including calendar management, travel coordination, and meeting logistics

• Serve as primary point of contact for general site inquiries, monitoring and responding to the site mailbox in a timely manner

• Manage day to day office operations, including ordering supplies and coordinating across various teams to ensure administrative needs are met

• Act as a connector across all administrative assistants - ensuring they are well-informed about site-wide operations, priorities, and nuances - so they can better anticipate and align their support to their respective leaders

• Liaise with vendors and site support functions to ensure a well-run and welcoming office environment

• Stay abreast of important business and site updates, employee engagement initiatives, and upcoming events

• Coordinate content on internal communicational channels, including digital signage and site-wide announcements

• Collaborate with leadership team to ensure accurate, timely, and meaningful storytelling that promotes transparency, alignment, and shared purpose across the site

• Support the planning, scheduling, and execution of different types of meetings (complex events, offsites, interviews, onsite executive meetings) in multiple time zones, for various levels of internal and external stakeholders, often with high confidentiality.

• Serve as the go-to person for Business Operations. This may include Financial Management processes (POs, invoices, accruals), Onboarding/Offboarding activities, Relationship Management, Learning Management Support, and Department organization (distribution lists, etc).

Who you are:

- 10+ years of administrative, operations, or project support experience, ideally within the pharmaceutical or biotechnology industry.(Years of experience could not be exclusive).

- Strong collaborative mindset, actively supporting team development, contributing to tasks, and sharing useful information.

- Ability to handle sensitive, confidential, and proprietary information with discretion and sound judgment.

- High attention to detail and accuracy, with excellent planning and organizational skills to manage priorities effectively.

- Confident in managing multiple tasks in a fast-paced environment, working with diverse teams and senior leaders, and proficient with gSuite tools (gMail, gCal, gMeet, gSheets, Trello, etc.).

Relocation benefits are not available for this job posting.

The expected salary range for this position, based on the primary location of Philadelphia, is 67,800.00 - 125,800.00 USD annually. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Benefits

A healthier future drives us to innovate. Together, more than 100'000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let's build a healthier future, together.

Roche is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.