Project Manager

About IPG Health:

A three-time Network of the Year winner at Cannes Lions Health and winner of an unprecedented twelve Network of the Year titles from the industry's top five creative award shows, IPG Health is one of the world's most awarded global healthcare communications networks. Through combining science, creativity, and strategy, we strive to deliver best-in-class services to our clients. Our 1,900+ employees in 60 offices across 20 countries and 6 continents are united by one vision: to help our clients play a meaningful role in healthier lives. IPG Health is a part of Interpublic Group (IPG).

Area23: Part of the IPG Health network, AREA 23 is a full-service agency focused on pushing creativity and invention in healthcare marketing to new heights. Its "What If" way of working provides a framework for breakthrough ideas that truly drive innovation and keep clients ahead of industry trends. AREA 23 has been consistently recognized with the highest industry awards and honors including three Grands Prix at Cannes Lions and "Healthcare Agency of the Year" at Cannes Lions in 2017, 2020/2021 and 2022, and "Global Health Agency of the Year" and "Global Pharma Agency of the Year" at the 2022 London International Awards. The agency was also recognized as the #1 most creative agency in the world on The Drum's 2023 World Creative Rankings - the first time a healthcare agency has secured the top spot in the U.S. and global leaderboards.

JOB SUMMARY:

The Project Manager owns and manages the full range of client deliverables for an assigned brand from project planning to final delivery, including timing, quality, and budget. The PM is a creative problem solver whose expertise allows them to guide development efforts for multichannel tactics. The PM collaborates cross-functionally with agency departments, including Account Management, Finance, Production, Creative, Editorial, Technology, and Strategy. Whether it's advising on the feasibility of creative concepts, planning resource assignments, ensuring priorities are managed in alignment with Account Management, identifying bottlenecks and proposing solutions ahead of time, the only thing sure is that no day is ever the same.

ESSENTIAL FUNCTIONS:

• Project Management: Understands and contributes to agency and department processes, procedures, and workflows for assigned projects.
• Cross-Functional Collaboration: Supports and communicates with the cross-functional team by tracking and sharing the process and progress of projects.
• Administration: Maintains a timely, detail-oriented, and accurate approach to administrative tasks.

JOB DUTIES / RESPONSIBILITIES:

Project Management

• Owns and manages mid-complexity, multichannel project deliverables from concept to deployment under the guidance of the Senior Brand Project Manager, providing direction and vision as needed.
• Follows and enforces internal procedures and IPGH internal tools (WorkFront, Egnyte, and Teams) for project management.
• Speaks to pertinent information during internal status meetings to provide updates or changes in project plans.
• Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.
• Acts as point-of-contact for project-related routing; accountable for quality control, preparing projects, accuracy, and timely execution.
• Manages 3rd party vendors and client digital team relationships, collaborates on timelines, and identifies challenges and risks to stay on schedule.
• Ensures distribution of job numbers, enter project estimates, and run/circulate various financial and timesheet reports.
• Proactively escalates and suggests solutions to project-related issues to management.
• Potential project questions/Supervisors/Associate Directors on scope of work development and requirements.
• Participates in the review of financial output reports, incoming briefs, and timelines/estimates.
• Participates in discussions related to process optimization.
• Can be client-facing as a content matter expert around timing and estimates to answer project questions that may arise.

Cross-Functional Collaboration

• Demonstrates understanding and maintains relationships with different agency departments, including Editorial, Account, Finance, Creative, Technology, and Strategy.
• Communicates ideas and messages professionally and effectively across multiple media (e.g., verbal, written), tailored to the audience.
• Informs team members regarding the start of new projects, upcoming deadlines, quality control, revisions, and next steps.
• Proactively approaches the supervisor with new ideas and suggestions for personal career growth and team efficiencies.
• Supports new business activities as needed.
• Helps and supports the training of junior team members.
• Participates in finance meetings by attending, contributing, and implementing takeaways in collaboration with the Account.
• Solves project or client challenges in tight collaboration with internal stakeholders.

Administration

• I want you to know that I keep accurate, organized files of past and present projects according to agency-established protocols.
• Demonstrates a detail-oriented and organized approach to daily responsibilities.
• Completes timesheets, expenses, and all other administrative duties accurately and on time.

EDUCATION:

DEGREE/DIPLOMA AREA OF STUDY REQUIRED/PREFERRED

• Bachelor's (Preferred)

LICENSES & CERTIFICATIONS:

• N/A

EXPERIENCE:

MINIMUM EXPERIENCE AREA OF EXPERTISE REQUIRED/PREFERRED

• 3+ years - Project Management, Production or Marketing Operations/Administration, or related field (Required)
• Any experience in Pharmaceutical Marketing and Advertising (Preferred)

KNOWLEDGE, SKILLS, & ABILITIES:

Software:

• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform.
• Proficient with Adobe Acrobat.
• Basic knowledge of project management tools (Microsoft Project, Workfront, or equivalent) is a plus, but not required.
• Basic knowledge of financial management tools (e.g., SAP or equivalent) is a plus but not required.
• Project management knowledge for multichannel production is a plus, but not required.
• Basic organizational skills.
• Strong verbal and written communication skills.
• Basic financial aptitude.

Competencies:

• Collaboration: Works effectively in a team to build and foster a collaborative environment.
• Multitasking: Juggles and prioritizes competing tasks and deliverables.
• Problem-Solving: Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them.
• Engaged/Motivated: Attentive, proactive, and interested in the subject.
• Attention to Detail: Self-edits work and has a sharp focus on small details.
• Communication: Shows interest in the subject; expresses ideas accurately and clearly.
• Organization: Creates clear goals, identifies and finds the resources (e.g., time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time.
• Interpersonal Skills: Works effectively in a team environment and builds relationships with others.

SALARY

• $60,000 to $80,000 annually

The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee's/applicant's background, pertinent experience, and qualifications.

For U.S. Job Seekers

It is the policy of FCB and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

STATEMENT: This job description has inaccurate elements, but serves as a reference for your mutual understanding of the terms and conditions associated with the position.

Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside of what's outlined above. If you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner.

There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and a person's performance.

This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.

Salary

60000 - 80000

About the Agency

Part of the IPG Health network, AREA 23 is a full-service agency focused on pushing creativity and invention in healthcare marketing to new heights. Its "What If" way of working provides a framework for breakthrough ideas that truly drive innovation and keep clients ahead of industry trends. AREA 23 has been consistently recognized with the highest industry awards and honors including three Grands Prix at Cannes Lions and "Healthcare Agency of the Year" at Cannes Lions in 2017, 2020/2021 and 2022, and "Global Health Agency of the Year" and "Global Pharma Agency of the Year" at the 2022 London International Awards. The agency was also recognized as the #1 most creative agency in the world on The Drum's 2023 World Creative Rankings - the first time a healthcare agency has secured the top spot in the U.S. and global leaderboards.

For U.S. Job Seekers