Associate Project Manager

About IPG Health:

A three-time Network of the Year winner at Cannes Lions Health and winner of an unprecedented twelve Network of the Year titles from the industry's top five creative award shows, IPG Health is one of the world's most awarded global healthcare communications networks. By combining science, creativity, and strategy, we strive to deliver the best-quality services to our clients. Our 1,900+ employees in 60 offices across 20 countries and 6 continents are united by one vision: to help our clients play a meaningful role in healthier lives. IPG Health is a part of Interpublic Group (IPG).

About Area 23:

AREA 23 | An IPG Health Company, is a full-service agency focused on pushing creativity and invention in healthcare marketing to new heights. Its "What If" way of working provides a framework for breakthrough ideas that truly drive innovation and keep clients ahead of industry trends. AREA 23 is consistently recognized with the highest industry awards and honors.

Job Summary:

The Associate Project Manager (APM) works with teams to execute agency project efforts for tactics by supporting all aspects of the project life cycle from concept to delivery. The APM collaborates cross-functionally with agency departments, including Account Management, Finance, Production, Creative, Editorial, Technology, and Strategy. Whether it's creating timelines for projects, advising on the prioritization of active tasks, communicating

milestones and expectations to teams, routing work for feedback and approvals, or providing key administrative support, the only sure thing is that no day is ever the same.

Essential Functions:

• Project Management: Understands and contributes to agency and department processes, procedures, and workflows for assigned projects.
• Cross-Functional Collaboration: Supports and communicates with the cross-functional team by tracking and sharing the process and progress of projects.
• Administration: Maintains a timely, detail-oriented, and accurate approach to administrative tasks.

Job Duties/Responsibilities:

Project Management:

• Leads low-complexity, multichannel project deliverables from concept to deployment under the guidance of the brand Project Manager.
• Follows and enforces the use of internal procedures and IPGH internal tools (WorkFront, Egnyte, and Teams) for project management.
• Coordinates, prepares, and speaks to pertinent information for internal status meetings to provide updates or changes in project plans.
• Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.
• Acts as point-of-contact for project-related management and routing; accountable for accuracy, timely execution, and preparing projects.
• Coordinates with 3rd party vendors, collaborating on timelines and identifying challenges and risks to stay on schedule.
• Creates and socializes job numbers, enters project estimates, and runs/circulates various financial and timesheet reports.
• Proactively escalates and suggests solutions to project-related issues to the manager.

Cross-Functional Collaboration:

• Demonstrates understanding of and maintains relationships with different agency departments, including: Editorial, Account, Finance, Creative, Technology, and Strategy.
• Communicates ideas and messages professionally and effectively across multiple media (e.g., verbal, written), tailored to the audience.
• Informs team members regarding the start of new projects, upcoming deadlines, essential quality control, revisions, and next steps.
• Proactively approach the supervisor with new ideas and suggestions for personal career growth and team efficiencies.
• Supports new business activities as needed. * Helps and supports the training of junior team members. Administration
• Demonstrates a detail-oriented and organized approach to daily responsibilities.
• Completes timesheets, expenses, and all other administrative duties accurately and on time.

EDUCATION:

DEGREE/DIPLOMA

• Bachelor's

AREA OF STUDY

• Any Area of study

REQUIRED/PREFERRED

• Preferred

Experience:

MINIMUM EXPERIENCE

• 1+ years

AREA OF EXPERTISE

• Project Management, Production or Marketing Operations/Administration, or related field. Required
• Any Experience in Pharmaceutical Marketing and Advertising Preferred

KNOWLEDGE, SKILLS, & ABILITIES:

* Software:

• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform
• Proficient with Adobe Acrobat.
• Basic knowledge of project management tools (Microsoft Project, Workfront, or equivalent) is a plus, but not required.
• Basic knowledge of financial management tools (e.g., SAP or equivalent) is a plus but not required.
• Project management knowledge for multichannel production is a plus, but not required.
• Basic organizational skills.
• Strong verbal and written communication skills.
• Basic financial aptitude.

Competencies:

• Collaboration: Works effectively in a team to build and foster a collaborative environment.
• Multitasking: Juggles and prioritizes competing tasks and deliverables.
• Problem-Solving: Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them.
• Engaged/Motivated: Attentive, proactive, and interested in the subject.
• Attention to Detail: Self-edits work and has a sharp focus on small details.
• Communication: Shows interest in the subject; expresses ideas accurately and clearly.
• Organization: Creates clear goals, identifies and finds the resources (e.g., time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time.
• Interpersonal Skills: Works effectively in a team environment and builds relationships with others.

Our Global Benefits

• My Time Off (MTO) - our flexible approach to time off that allows you to take the time you need and enjoy it!
• Career Progression - We offer personalized development opportunities and clear career pathways.
• Health and wellbeing programs that provide you access to different services and offerings to prioritize your health.
• Company Savings Plans to help you plan for the future.
• Parental Leave benefits for all new parents.

Salary:

$57,000 to $85,000

The salary range for this position is noted within this job posting $50,000 to $57,500 Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the applicants background, pertinent experience, and qualifications.

STATEMENT OF UNDERSTANDING:

This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position. Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside what's outlined above. If you think this job description has inaccurate elements, please speak with your manager and/or HR Partner.

There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and the person's performance.

This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.

Salary

$50,000 - $65,000

About the Agency

Part of the IPG Health network, AREA 23 is a full-service agency focused on pushing creativity and invention in healthcare marketing to new heights. Its "What If" way of working provides a framework for breakthrough ideas that truly drive innovation and keep clients ahead of industry trends. AREA 23 has been consistently recognized with the highest industry awards and honors including three Grands Prix at Cannes Lions and "Healthcare Agency of the Year" at Cannes Lions in 2017, 2020/2021 and 2022, and "Global Health Agency of the Year" and "Global Pharma Agency of the Year" at the 2022 London International Awards. The agency was also recognized as the #1 most creative agency in the world on The Drum's 2023 World Creative Rankings - the first time a healthcare agency has secured the top spot in the U.S. and global leaderboards.

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