Human Resources Assistant

Chapman and Cutler LLP is seeking to hire a Human Resources Assistant to join our Chicago office. The Human Resources Assistant provides administrative and operational support to the Human Resources, Benefits, and Wellness functions by assisting with related communications, processes, and initiatives as directed by the Chief Human Resources Officer. The position requires an in-office presence but includes flexibility for some remote work.

Responsibilities will include, but are not limited to the following:

• Creates staff and attorney e-files and assembles information packets for various Human Resources/Benefits/Payroll transactions; coordinates e-filing/refiling projects and audits
• Assists in coordinating new hire orientation scheduling
• Assists in handling all HCMS data entry related to preboarding/onboarding and the processing of new hire information and employment status changes
• Assists with initiating and coordinating the new hire pre-screening/background verification process
• Assists with drafting, updating, and distributing communications for Human Resources and Benefits and Wellness events and initiatives (e.g., weekly bulletin, wellness newsletter, open enrollment, verification of employment requests, Chapman Workforce Action Notices, Human Resources and Benefits Intranet pages, work anniversaries, 90-day performance evaluation notices, compensation memos, policies and handbooks, etc.)
• Assists in coordinating events and logistics for Firm benefits/wellness initiatives such as biometric screenings, annual flu shots, support staff week, etc.
• Coordinates firm anniversary gifts and other gifts as requested
• Coordinates calendar management and conference room scheduling when applicable for the Chief Human Resources Officer, Human Resources, and Benefits and Wellness meetings and events
• Provides timely and accurate responses to staff and attorney-related Human Resources and Benefits inquiries
• Serves as a back-up to the Human Resources and Benefits team members
• Assist with firmwide inquiries to the Human Resources and Benefits inbox
• Processes Human Resources vendor related invoices
• Performs all other Human Resources related duties as assigned

Minimum Qualifications:

• Bachelor's Degree (preferred) or an Associate's degree plus additional Human Resources experience
• Prior experience in a professional environment preferred
• Proficiency with MS Word, Excel, Outlook and PowerPoint is required
• Must be an excellent communicator, including the desire to ask questions and learn from coworkers
• Superior organizational and proofreading skills; detail-oriented
• Strong analytical skills, able to draw conclusions from data, assess implications and make recommendations
• Ability to work well under pressure and be an excellent problem-solver
• Committed to client service; professional demeanor and discretion required

In accordance with the Illinois Pay Transparency Law, the expected salary range for this Illinois position is between $50,000 and $55,000. The benefits overview for this position is available for review at the below link.

Benefits Overview

To apply, please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be based on qualifications for the position.

Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.