OFFICE SUPPORT ASSISTANT IV

Plan, Design & Construction

Nature of Work

Provides general/routine administrative and office support that includes a broad range of duties.

• Understands how tasks/activities relate to others on the team and how the team integrates with other related, similar teams.
• Organizes and completes structured assignments according to priorities.
• Recognizes and solves typical problems that occur in own work area without supervisory approval.
• Evaluates and selects solutions from established options/procedures.
• Impacts own team through the quality of the services or information provided.
• Communicates through the regular exchange of information.

Key Responsibilities

• Perform administrative efforts related to consultant contracts and agreements.
• Prepare correspondence with consultants responsible for developing contract documents as related to bid documentation.
• Prepare, coordinate, and execute administrative documentation related to planning, design, and construction efforts.
• Track and record project related documents including but not limited to agreements, insurance certificates, funding approvals, and permits.
• Coordinate efforts related to the advertisement of bid documentation including scheduling, distribution of documents, and amendment of documents related to bid processes.
• Prepare monthly time recording, and billing documentation for presentation and approval by direct supervisor.
• Support software for project management purposes including data entry efforts for project set-up, contracts and agreements, advertisements and related workflow efforts.
• Support recruitment, interview, and new hire efforts.
• Track and record document close out and archival information collection to comply with process and procedures for document retention.
• Process and sign requisitions, vouchers, and documents (for director or under own signature); ensure they are approved/distributed in a timely manner; evaluate requests using own knowledge of appropriate purchase/expenditures to be made.
• Reconcile and process purchasing accounts for departmental staff purchases.
• Answer departmental phone, route calls to appropriate person(s), and answer routine office inquires.
• Select and schedule meeting facilities, equipment, and meals for conferences/meetings.
• Review/approve requests for services such as printing, building or equipment maintenance, or duplicating services.
• Order supplies and equipment from outside vendors and University departments; maintain adequate stock of supplies and equipment. Verify information on monthly and biweekly payroll rosters, make corrections, and/or record hours worked.
• Gather, organize, and summarize information request by supervisor; ensure accuracy of data/information requested.
• Respond to internal & external requests (salary surveys, federal forms, investment forms, budget appropriation worksheets). Communicate with appropriate technical representatives concerning software/hardware malfunction.
  

7:30 a.m. - 4:00 p.m.
Monday thru Friday

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

A valid driver's license which will allow the legal operation of a motor vehicle in the State of Missouri is required.

Salary Range: $14.80 - $25.84 per hour

Grade: GGS-006

University Title: Office Support Assistant IV

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

At Planning, Design, and Construction, we are passionate about shaping the University of Missouri (MU) Columbia campus' future by creating innovative, high-quality spaces that inspire and support the university's mission. We lead every phase of design and construction, from concept to completion, ensuring projects are delivered on time, within budget, and to the highest standards. Whether it is new buildings, renovations, or infrastructure improvements, our expert team collaborates with campus stakeholders to bring visionary designs to life. With a blend of in-house design talent and industry-leading project and construction management, we are committed to building a campus that drives success and enhances the MU experience.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.