Administrative Assistant - Southern FS, Inc. - Ullin, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably.FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

Salary Range: $16-$20 / hour

AdJob Title:Administrative Assistant - Southern FS, Inc. - Ullin, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably.FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

SummaryCompiles data and prepares invoices and bills by performing the following duties.

Essential Duties and Responsibilitiesinclude the following. Other duties may be assigned.

• Greet customers upon arrival and assist as needed.
• Answer the telephone, gather information, and relay prospects to Location Managerand/or sales specialists.
• Assist Location Manager in the billing of all products sold at the location and with Inventory of Liquid and Dry fertilizers, Chemicals, fuels, and all other products at the location on a daily and Monthly basis.
• Reads computer files or gathers records such as purchase orders, sales tickets, and charge slips, transfers to other locations and to compiles all needed data.
• Organize store displays and promotions. Display seasonal items to catch customer interest. Keep shelves stocked and expirable items in date.
• Oversee and assist in keeping the store clean daily. Delegate and assist as needed with the following weekly chores: Sweep and mop the floor, clean bathroom and dust the products and shelves and empty trash cans daily.
• Bill all company use items including but not limited to: fuel, grease, oil and filters. Read and bill company use fuel tanks monthly unless otherwise instructed.
• Enter information into computer or compute amounts due.
• Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
• Prepares bills of lading and lists weight and serial number of items sold. Prepares shipping labels when needed.
• Prepares credit memorandums to indicate returned or incorrectly billed merchandise. Prepares credit forms for customers or finance companies.
• Posts transactions to accounting records such as work sheet, ledger, or computer files.
• Administering credit.

A. Follow company credit policy and conditions.

B. Have credit approved on all new patrons.

C. Make eligible patrons aware of Agri-finance service.

D. Assist in collection of all accounts as assigned.

• Keep in mind when a customer leaves the location, they need to believe that their best interest is our main goal and that we do whatever it takes, within reason, to fulfill their needs and secure their business for the future.
• Promote sales in all areas and assist all salesmen to help promote sales of company products and/or services offered by the company.

Other Duties

• Report to work at prescribed times.
• Come to work neat and clean and in company uniforms as much as possible to project a good company image.
• Be safety conscious at all times and report any unsafe operations or equipment to the Supervisor.
• Cooperate with Supervisor, co-workers, patrons, and peers.
• Be friendly and show concern for patron needs.
• Strive to keep company equipment in a high state of repair and cleanliness.
• Have a working knowledge of all products and services offered by the company.
• Operate company vehicles with due care to maintain the longest service life possible.
• Prevent undo waste of inventory products, repair parts, tools, and time to better net profits of company.
• Attend all assigned meetings and arrive at prescribed times.
• Notify Supervisor of all time off (i.e. personal days, sick days, vacation, etc.) at earliest possible time.
• Use company vehicles for job related duties only.
• Keep agreements between you and the company to yourself. Do not instigate rumors.
• Keep personal calls to a minimum.
• Perform all other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations

Supervisor and Job duties will dictate the appropriate class or endorsements needed but the minimum requirement will be a valid Class D License.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, sit, climb, or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is can frequently be exposed to fumes or airborne particles and toxic or caustic chemicals. The employee can occasionally be exposed to wet and/or humid conditions, moving mechanical parts, high, precarious places, outside weather conditions, extreme cold, extreme heat, risk of electrical shock and vibration. The noise level in the work environment can usually be loud.

FS. Bringing You What's Next.We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job-related background check, motor vehicle report, and/or reference check, as applicable and permissible by law.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.