Administrative Assistant Sr

Position Description:

As an Administrative Assistant Sr in Pathology you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

• Serve as a liaison between faculty and the laboratory team to ensure effective, two-way communication.
• Support clinical workflows by anticipating information needs and proactively coordinating with internal stakeholders.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates.
• Act as communication link between faculty and education team to ensure efficient coordination of resident training.
• Update and maintain faculty CVs, including in Faculty Collaboration Database.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.

Preferred Schedule:



8:00 am- 4:30 pm

Position Requirements:

Appropriate experience may be substituted for education on an equivalent basis
Minimum Required Education: High school diploma
Minimum Required Experience: 5 years of experience

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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