Admin Coordinator

Be part of a team that values safety, inclusion, and excellence

We are one of the largest U.S. railroads transporting the nation's freight across 28 western states and 3 Canadian provinces. As a member of our team, you will play a role in supporting the movement of essential products and materials that help feed, clothe, supply, and power communities throughout America and the world.

We are committed to a culture where all employees are included, belong, and have equal opportunity to achieve their full potential.Come make a difference with us!

Learn more aboutBNSFandourBenefits

Job Location:Fort Worth
Other Potential Locations:Fort Worth, TX
Anticipated Start Date:09/01/2025
Number of Positions:1
Salary Range:$51,100 - $68,100

Apply early as this job may be removed or filled prior to the closing date, which is approximately seven (7) days after the posting date.

Key responsibilities may include:

Provide administrative support to the Executive Transportation, Engineering and Mechanical teams. Regular duties will include, but not be limited to:

• Managecalendarsfor Vice Presidents within the groups. This task involves setting up internal/external meetings, arranging for domestic and international travel, and scheduling outsidemeetings.
• Setup meetings that may require reserving rooms (both on and off campus locations), ordering catering (from both in-house and outside caterers), sending invitationsand communications toattendees, and assisting with Audio/Visual set-up.
• Answer calls and emails for leaders.
• Prepare, proof-read, and distribute correspondence and reports. Ensure that timely action is taken on correspondence and telephone calls received by the VPs.
• Work with other Administrative Assistants to ensure phone coverage and provide support to other assistants, as needed, either during orafter working hours.
• Assist with onboarding of new employees. Onboarding consists of ordering computer equipment, cell phones, credit cards, etc.
• Schedule travel reservations for others through the Concur system. Gather and assembleinformation on travel itinerary(times and details on flights, hotels, ground transportation, dinners, attire, etc.).
• Process expense reports through Concur system by reviewing charges, obtaining necessary receipts/documents, and verifying that reports are processed in accordance with the Travel Policy.
• Order office supplies through Materials Management LaunchpadSystem ensuring all items are ordered in a timely, efficient manner while being mindful of spending costs and department budgets.
• Communicate effectively with internal/external stakeholders.
• Ensure all confidential matters are handled discreetly and shared on a need-to-know basis.
• Meetdeadlines, follow-up on actions, and beaccountable for adhering to all company policies and procedures.
• Provide support as needed for special projects.
• Work in a team environment with ability to adapt to changing conditions.
• Maintain professional work environment.

The duties and responsibilities in this posting are representative categories to be used in deciding whether to apply for this position. This is not an exhaustive list of the position's duties.

At BNSF Railway, we encourage individuals from all backgrounds to apply, showcasing their skills, experiences and development. We provide resources and tools to help you reach your full potential, fostering a supportive and inclusive environment.

BASIC QUALIFICATIONS:

• 3 years of prior administrative assistant experience required
• Strong proofreading, editing, and grammar skills required.
• Effective organizational and interpersonal skills required.
• Advanced in Microsoft Office Suite Applications (Word, Outlook, Excel, PowerPoint). Assessment will be given.
• Experience in virtual platforms such as MS Teams, Skype for Business, Zoom
• Experience in managing calendars for internal/external meetings. including all facetsof travel arrangements.
• Strong written and verbal communication skills.
• Effective time management skills with ability to prioritize conflicting schedules.
• Must be able to handle confidential matters discreetly.
• Proactive and positive mindset.
• Detail-oriented and problem solver.
• Ableto work independently and in a team environment.
• Able to multi-task
• This position requires successful candidates to take and pass a typing test,arrangedthrough BNSF (25 wpm)

PREFERRED QUALIFICATIONS:

• Undergraduate degree, currently working towards a degree, or continued education hours.
• Professional administrative certification.
• Previous experience supporting executive level leader.
• Experience with Concur system for travel arrangements and expense report preparation.
• Experience planning international travel & passport requirements
• Experience preparing PowerPoint presentations
• Experience with Material Management LaunchpadSystem for ordering supplies.

At BNSF, you will have access to a comprehensive and competitive benefits package including:

• An industry-leading 401(k) and renowned Railroad Retirement program.
• A range of robust health care options for you and your dependents (including domestic partners), including medical, dental, vision, telemedicine, mental health, cancer support, and high-quality care network options.
• Health care spending accounts (HSA) with employer contributions, as well as life and disability insurance, provided at no cost.
• Family benefits includingparental, pediatric and family building support, adoption and surrogacy reimbursement, and dependent care spending account (with employer match).
• Access to discounts on travel, gym memberships, counseling services and wellness support.
• Annual bonus (Incentive Compensation Program)
• Generous leave / time off policies.
• For more information, visitBenefits.

Please be aware of potential fraud that can occur when searching for new career opportunities. Please review ourFAQfor more information and awareness.

All positions require pre-employment background verification, medical review and pre-employment drug screen. You can find more information by reviewing theHiring Process. Federal authority requires BNSF employees, whose work requires unescorted access to secure areas of port facilities, to obtain a TWIC.More information is available athttps://www.tsa.gov/for-industry/twic

BNSF Railway is an Equal Opportunity Employer, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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