Administrative Assistant, Campus and Community Engagement

Closing Date:

University of Arkansas - Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Required Education and/or Work Experience: Minimum qualifications include a bachelor's degree from an accredited institution, strong communication skills, and the ability to work with diverse populations. Two years of related office and/or customer service work experience needed. Bilingual and able to read, write and speak Spanish proficiently is preferred.

Essential Job Duties and Responsibilities:

• (27%) Serve as the point person to oversee all office administrative responsivities, to include for greeting guests, answering phones, assisting with parking passes, mail responsibilities, etc.

• (18%) Assist with monitoring finances within CACE to include purchasing, reconciliation of accounts, RSO reimbursement, entering requisition, etc. within Workday and NUMALink.

• (15%) Manage all aspects of the event ticketing system.

• (15%) Provide daily supervision of student assistants and student workers.

• (5%) Use Workday tasks to complete travel spend authorizations and arrangements for RSO and CACE travel, as well as assists with expense reports

• (5%) Maintain all office inventory, including Lost and Found.

• (5%) Assist Director of Campus and Community Engagement with scheduling and event coordination, as needed.

• (5%) Maintain all office inventory, including Lost and Found

• (3%) Act as a back-up for Campus Center TV monitors on the first floor and CACE reservations.

• (2%) Assist with compiling research and reports, as needed, while maintaining confidentiality.

• (5%) Other duties as assigned.

Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position:

• Provide excellent customer service skills including proper telephone etiquette and pleasant phone voice

• Knowledge of grammar, punctuation, spelling, and proofreading

• Knowledge of general office procedures

• Ability to operate standard office equipment

• Demonstrate strong computer skills and knowledge of various software programs

• Ability to adapt to a changing environment, deal with frequent changes, delays, or unexpected events

• Planning and organizational skills, including the ability to prioritize work activities and use time efficiently

• Ability to multitask and delegate responsibility

• Ability to consistently be on time

• Ability to work with a team and supervise student employees

Additional Information:

Working Relationships: Works with Student Affairs staff, faculty and staff from across campus, students, and members of the local community.

List Employees Supervised: No professional staff but will have oversight of student assistants and student workers with the office. They will have direct oversight of two student employees with indirective oversight of additional student staff.

Special Job Dimensions: Work performed primarily in an office/classroom setting. Extended hours required. While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. Required abilities include walking, standing, and sitting for extended periods. Visual demands include close, relatively detailed vision when focusing on a computer screen. Employee regularly talks and hears. Employee occasionally lifts items up to 20 pounds.

Work Schedule: Work schedule is based on 40 hours per week and varies according to duties. Extended hours, including working nights and weekends required. Flexibility in adjusting work priorities and able to work a flex schedule is a must.

Background Check Requirements. Criminal Background Check, Motor Vehicle Registry (MVR) Check, and Financial History Background Check

This job description is not designed to contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.