Event Coordinator, Donor Experience (TEMP)

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future.

The Opportunity:

UCF Advancement and Partnerships seeks candidates for an Event Coordinator, Donor Experience (TEMP). The Event Coordinator plays a critical role in planning, coordinating, and executing impactful stewardship and engagement events across UCF. This position partners closely with the Donor Experience team and university stakeholders to bring meaningful donor experiences to life. From managing event records in Apollo to coordinating logistics for college, unit, society, regional, and campaign events, you will help ensure seamless, high-quality experiences that deepen donor connections. Some travel and occasional evening or weekend work is required to support events.

Responsibilities:

• Coordinate logistics and provide on-site support for society, college, unit, and select stewardship events.

• Support planning and execution for regional and campaign-related events, including travel as needed.

• Create, track, and manage work orders for projects and events; serve as project manager to ensure deadlines are met.

• Build and maintain Apollo event records, registration pages, and RSVP management.

• Create and manage event-related email campaigns and other digital communications.

• Assist with contract approval, submission, and tracking through CobbleStone.

• Manage invoices, expense reports, and payments with proper documentation and fiscal oversight.

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). Click here for more information

Preferred Qualifications:

• Experience planning and executing events in higher education, nonprofit, or corporate environments.

• Familiarity with CRM and event management systems (e.g., Apollo, Salesforce, or similar).

• Proficiency in creating event-related email campaigns and digital materials.

• Familiarity with project management software and proficiency with Microsoft Office Suite.

• Knowledge of contract management platforms (e.g., CobbleStone) and expense management processes.

• Strong organizational skills with proven ability to manage multiple projects and deadlines.

• Ability to work independently and collaboratively in a fast-paced environment.

• Excellent written and verbal communication skills and a strong customer-service mindset.

Special Instructions to the Applicants:

Advancement and Partnerships values the unique contributions that each team member brings to our division. The anticipated hourly rate for a well-qualified candidate is $23.33 - $28.74. The final determination of a successful candidate's starting rate will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above. All offers are contingent on successful background and reference screens.

This position will work occasional nights, weekends, and travel to support events.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Are Benefits Important to You?

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE

Department

Hours of Work

Work Schedule

Type of Appointment

Hourly Rate

Job Posting End Date

Benefits Eligibility

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.