Administrative Assistant

Alutiiq Operations Services, LLC has an exciting opportunity for an Administrative Assistant supporting Tinker Air Force Base located in Oklahoma City, OK. The Administrative Assistant provides critical administrative support to the TInker Air Force Base Operations Support Services (BOSS) contract. This position assists functional departments (such as facilities management, logistics, housing, environmental, or civil engineering) in maintaining documentation, scheduling meetings, managing communication, and supporting compliance with performance work statement (PWS) requirements. The role requires familiarity with military administrative procedures and strong attention to detail.

• Provides administrative and clerical support to BOSS department managers and support staff.
• Maintains accurate and organized records in accordance with the Performance Work Statement (PWS) and Air Force guidelines.
• Supports the preparation and submission of contract deliverables and reports (e.g., monthly status reports, safety reports, quality control documentation).
• Schedules and coordinates meetings, briefings, inspections, and site visits for government and contractor personnel.
• Prepares meeting agendas, takes minutes, and distributes documentation.
• Tracks and updates task orders, work requests, and customer service calls using government or contractor-provided systems.
• Interfaces with government customers, subcontractors, and vendors professionally and efficiently.
• Assists with timekeeping, payroll documentation, and training records if required by the PWS.
• Orders office supplies, maintains inventory, and supports logistical arrangements for department operations.
• Ensures compliance with security, safety, and operational procedures specific to Air Force base regulations.

• High school diploma or equivalent; associate degree preferred.
• Minimum 2 years of administrative experience, ideally in a military, government, or contracting environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with DoD or Air Force administrative protocols is strongly preferred.
• Ability to obtain and maintain base access and any required security clearances.
• Strong organizational and communication skills, with the ability to manage multiple priorities in a fast-paced environment.