HR Coordinator - Faculty Team

Join an exciting role as a HR Coordinator (HRC) on the L&S Faculty HR team serving more than 900 faculty within our college!

Under the general direction of the Assistant Dean for Faculty HR, the L&S HR Coordinator is responsible for delivering exceptional customer service, managing daily HR administrative activities, and providing technical and operational support to all academic units within L&S. In addition to serving as part of the Faculty HR team within L&S, this position will also coordinate and implement tasks and projects for the HR administrative team, often under the guidance of the L&S HR Director.

This role will work independently and collaboratively within the larger L&S HR team and with key partners across the college and campus. The L&S HR Coordinator ensures timely, efficient and best practices are utilized and promoted; they help triage, troubleshoot and find solutions to transactional processing inquiries; and they help meet overall organizational needs.

We are seeking service-oriented, solution-focused individuals for this important role.

This position is full time, 100%. This position is required to be onsite one day per week.

• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities

• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities

• Enters, reviews, and processes HR transactions according to established policies and procedures

• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations

• Manages the dissemination of HR related communications to various audiences under the direction of leadership

• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing

College of Letters & Science, Administration

The College of Letters & Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities, natural, physical, and mathematical sciences, social sciences, and the computing, data, and information sciences. Learn more at ls.wisc.edu.

The typical starting salary for this position is $44,000 - $58,000 depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.

- Experience using database, spreadsheet, and word processing software such as Microsoft Office, Google, and Adobe products;

- Strong administrative and organizational skills, such as experience working on projects/tasks requiring attention to detail;

- Strong verbal and written communication skills;

- Ability to work effectively in a high-volume and fast paced work environment;

- Ability to work independently and part of a team;

- Demonstrated commitment to customer service excellence and ability to offer responsive and solution-oriented assistance;

- Ability to advance L&S and UW-Madison mission and values throughout all areas of assigned responsibilities.

- Prior experience working in an administrative or similar role in a professional office setting (experiences in professional internships may be considered as prior experience);

- Experience in human resources or related field;

- Experience with an Enterprise Resource Planning (ERP) system, such as PeopleSoft or Workday

H.S. Diploma or equivalent work experience preferred

Please click on the "Apply Now" button to start the application process. Applications must be submitted by 11:55 PM on the deadline date.

You will be prompted to upload the following documents:

-Resume

-Cover letter

Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Selected applicants will receive an invitation to participate in virtual interviews (via Zoom) the week of September 8. Those moving on to second round interviews will be invited to an in-person interview at UW-Madison the week of September 15. Once final applicants are identified, they will be asked to provide names and contact information for at least three professional references, including a current/most recent supervisor.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

For questions on the position, contact: Maria Antezana Ardaya, maria.antezanaardaya@wisc.edu.

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.