Facilities and Procurement Assistant

• Provide daily clerical support for the Support Services department and to Executive Team members as requested.

• Assist with courier duties to and from offices and other establishments to expedite delivery of items.

• Responsible for receiving, stocking, and helping keep inventory of materials, furniture, and office equipment for all offices.

• Process incoming invoices with accuracy and in an efficient manner for proper payment.

• Update supply inventory levels, including medication supplies, in inventory management system(s).

• Produce documents, correspondence, and other reports as requested for daily support and duties, as well as for assigned projects.

• Assist in preparation of medication recalls and the return of expired medications as needed.

• Break down shipments daily and distribute to or throughout the offices as assigned.

• Assist with purchase orders to keep supplies and inventories accurate and replenished.

• Assemble, move, repair, and install equipment or furniture as needed.

• Act as a point of contact for the Support Services department and CCK offices as it relates to external vendors and facility-related contacts at sites.

• With Manager's direction, assist CCK staff members in handling inbound facilities requests from leadership members and sites.

• Provide light physical facilities assistance, such as changing light bulbs, replenishing water coolers, transporting inventory, unboxing and boxing shipments, etc.

• Perform nonhazardous spill cleanup as needed.

• Help coordinate emergent facility needs.

• Run errands as requested/approved by Manager or Executive Team members.

• Assist with calendaring and coordination of maintenance needed on office equipment, such as wheelchairs and vitals equipment, as needed.

• Work to maintain supply chain levels, reporting up and out as needed.

• Assist with organization and implementation of special facilities or support projects.

• Demonstrate knowledge of and adhere to confidentiality, state, federal, and HIPAA (Health Insurance Portability and Accountability Act) laws and guidelines with regards to patients' records and information.

• Attend required, applicable meetings.

• Remain current on all compliance requirements.

• Ensure all applicable policies and procedures of the company and Network are followed.

• Perform other tasks as reasonably requested or assigned by Manager or Executive Team members.

Supervisory Responsibilities:

• None.

Education/Training:

• High school diploma or equivalent required. One year of office experience preferred.

Physical Demands:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 50 lbs. Requires corrected vision and hearing to normal range.

Work Environment: