Program Coordinator II

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Sep 03, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	Office Svcs Stdnts wDisability
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Office of Disability Services. Among the key duties of this position are the following: Assists with the facilitation and coordination of accommodations for eligible students in accordance with Section 504 of the Rehabilitation Act of 1973, Section 508 of the Rehabilitation Act of 1998, the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008. This includes the appropriate and timely provision of exam and note taking services to students with disabilities. Ensures appropriate and timely provision of exam services to students with disabilities. Solves problems and resolve accommodation problems/ concerns as they arise. Works with exam administrators to ensure efficient, consistent delivery of services and delegate work to Office Assistants. Identifies and resolves student exam scheduling conflicts. Supports the coordination of common hour exams, midterms, and finals. Schedule flexibility is required as evening or weekend support will be needed. Provides peak period support to other units (e.g., front desk, coordinators, note-taking) as determined by student need. Participates in outreach events such as tabling and orientations. Supports office communications including creation of digital communications and responding to student, family, Rutgers community, and service provider phone and email outreach. Utilizes and maintains information in the office database including timely record keeping and running reports. Engages lab and classroom assistants, guiding them through the hiring process, and monitoring progress with feedback from students. Schedules proctors throughout the semester to ensure proper coverage. Enters and tracks changes to scheduled hours in the proctor database and scheduling app. Creates reports in support of exam and other units. Evaluates office support needs based on unit data.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Experience in administrative functions, good communication and interpersonal skills, and computer literacy are required.
Preferred Qualifications	Previous work in disability services or studies in the health fields a plus. Prefers two years of relevant experience in an administrative function with an educational environment.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST1782
Posting Open Date	08/26/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Livingston (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement