Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As an Assistant Facilities Manager at JLL on our dedicated Amazon account team, you will manage a comprehensive range of soft services while providing essential support to ensure efficient and effective site operations within our Integrated Facility Management business line. This dynamic role combines operational leadership with customer service excellence, requiring you to oversee reception, mail operations, meeting & events, cleaning, waste management, and food services while maintaining direct vendor relationships and managing trouble ticket requests. You will play a crucial role in JLL's mission to deliver innovative real estate solutions by ensuring exceptional facility operations that support Amazon's business objectives and create outstanding workplace experiences for their employees.

What your day-to-day will look like:

• Manage teams providing first-line soft services including reception, mail operations, meeting & events, cleaning, waste & recycling, and vending & food services
• Monitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors to report on issues and cost estimates
• Conduct weekly walk-rounds with vendor cleaning managers to ensure quality standards are maintained and manage Trouble Ticket requests promptly per SLAs
• Manage daily health & safety issues including scheduled meetings, fire drills, safety equipment maintenance, and training record keeping
• Provide travel and visitor support interfacing with approved hotels while assisting global travel managers with information gathering and staff communication
• Organize internal and external client events while managing quality of conferencing facilities and food/kitchen operations with housekeeping direction
• Raise purchase orders, manage Wiki pages and communication channels, and deputize for Building Operations Engineer/Facilities Manager when needed

Required Qualifications:

• Diploma or degree level education
• Knowledge of Facilities/Office Services Coordinator role responsibilities
• Previous experience working in high-profile corporate environments
• Previous reception or hospitality experience
• Strong problem-solving skills with good decision-making abilities
• Excellent written and verbal communication skills
• Proficiency in spreadsheet and word processing applications

Preferred Qualifications:

• Experience in integrated facilities management or soft services coordination
• Background in vendor management and contract oversight
• Knowledge of health and safety regulations and compliance requirements
• Experience with trouble ticket systems (Remedy or similar helpdesk platforms)
• Familiarity with event planning and conference facility management
• Understanding of cleaning standards and quality assurance processes
• Experience with travel coordination and hotel management interfaces

Location: Onsite

At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.