Special Events Coordinator

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

About UNC Health Rex:

Founded in 1894, UNC Health Rex is a private, not-for-profit health care system. For over 120 years, UNC Health Rex has met the health care needs of our community by providing various services throughout Wake and surrounding counties. Our facilities include two acute care hospitals, two skilled nursing facilities focusing on rehabilitation and long-term nursing care, urgent care centers, wound healing, emergency care and dedicated centers for cancer, heart and vascular, women's care, surgical services and many other services. With more than 6,500 teammates, UNC Health Rex is one of the largest employers in Wake County. This role will play an integral part in planning and executing events to celebrate our dedicated teammates as well as other internal/external events.

Summary:

The Special Events Coordinator is responsible for collaborating internally and externally with key stakeholders to plan, design, execute and measure success for a multitude of events.

Responsibilities:

Event Planning:Communicates a compelling vision for events and projects that generate excitement, enthusiasm, commitment and positively contribute to organizational culture. Develop and implement comprehensive event and project plans that align with overall goals. Foster a collaborative environment, build strong relationships with internal and external stakeholders. Ensure projects remain on track and within budget by effectively managing resources, timelines and risks. Oversee all phases of projects, including planning, design, monitoring progress and implementation. Think strategically and communicate proactively to keep stakeholders informed about event progress, challenges and successes. Independently recognize areas for process improvement and work with teammates and leadership to address.

Compliance and FinancialManagement: Initiate engagement with Legal, Risk Management, Compliance, Purchasing and other related areas essential to successful event and project execution. Develop and reconcile project budgets, tracking expenses and identifying cost-saving opportunities. Establish and maintain quality control standards particularly around brand integrity.

Communication: Effectively partner with Internal Communications to ensure events are appropriately communicated within the organization. Partner with Integrated Communications to share events across social media platforms.

Collaboration: Leads vendors, teammates, volunteers and others toward meeting the organization's vision, mission and goals. Delegates assignments, clarifies expectations and holds others accountable for achieving results related to their area of responsibility. Encourages workforce engagement by building a commitment to excellence.

External Event Coordination: Manages tickets for external events. Appropriately communicates with leadership teams regarding availability and distribution of tickets. Track and transfer tickets to leaders and teammates for each event. Respond to attendee inquiries about ticket transfers and assist with troubleshooting tickets as needed.

Other Information

Education Requirements:

• Bachelor's degree in communications, design, hospitality/tourism, event/project management or a related field required

Licensure/Certification Requirements:

• No licensure or certification required. Project management or event planning certification preferred

Professional Experience Requirements:

• 5+ years of relevant and experience and previous event experience

Knowledge, Skills, and Abilities Requirements:

• Must be available to work evenings and weekends.
• Demonstrates excellent communication skills, both oral and written; is highly organized and detail oriented in order to manage multiple overlapping tasks and projects.
• Exhibits creativity and offers innovative ideas that lead to meaningful interactions and creates memorable interactions in alignment with the organization's mission, vision, values and brand.
• Possesses positive attitude and a keen ability to think-on-your-feet to navigate unforeseen issues with a level-head, especially in stressful situations, maintaining professionalism.
• Skilled with contract negotiations for working with vendors.
• Demonstrates a collaborative spirit and instills confidence to teammates, leaders, vendors and community members.
• Must be able to lift 25-30 pounds and stand on their feet for longer periods of time, potentially outdoors.

Job Details

Legal Employer: NCHEALTH

Entity: UNC REX Healthcare

Organization Unit: Rex Executive Office

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$23.01 - $33.07 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Raleigh

Exempt From Overtime: Exempt: Yes

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.