New

Administrative Assistant III

Mathys-Potestio, LLC
dental insurance, 401(k)
United States, New York, New York
Sep 04, 2025
Administrative Assistant This is a 3-month, full-time (40 hours/week), on-site contract role located in New York, NY (5th Ave). Summary We are seeking an experienced Administrative Assistant to provide high-level support to senior managers and their teams. This role ensures smooth daily operations, manages complex scheduling and travel, and serves as the first point of contact for internal and external stakeholders. The position plays a key role in maintaining efficiency and supporting the success of the department. Our Ideal Candidate 5+ years of experience as an administrative assistant or in a similar support role Passion for operational excellence with a strong foundation in executive and team support Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with strong organizational and multitasking skills Familiar with scheduling systems, travel booking platforms, and expense reporting tools Skilled in collaborating with cross-functional teams and senior leaders Able to work independently and manage multiple priorities simultaneously Flexible and adaptable to changing needs and deadlines Strong written and verbal communication skills with exceptional attention to detail Professional, service-oriented approach with the ability to handle confidential information discreetly Job Description In this role, you will provide comprehensive administrative support to senior managers and broader team members. You'll partner with colleagues across departments to ensure effective scheduling, meeting coordination, and communication. This includes calendar management, travel arrangements, expense reporting, and preparation of correspondence, reports, and presentations. You will also maintain department files and databases, manage sensitive and confidential information, and act as the primary point of contact for both internal and external queries. Supporting overall team efficiency, you may assist with special projects, order supplies, and train or provide guidance to other administrative staff. Education and Experience Bachelor's degree in business administration or related field, or equivalent practical experience Strong background in executive support, office administration, or related disciplines Additional Requirements Please include your resume when applying. This opportunity is located in New York, NY (5th Ave) and requires on-site work. The pay for this W-2 position ranges from $39.00 - $41.38 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements. Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law. #LI-JT1